CCP 03-13-2000 - Laserfiche WebLink

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. . "'e ... DRAFT MEETING MINUTES JOINT WORKSESSION OF THE CITY COUNCIL AND PLANNING COMMISSION MONDAY, FEBRUARY 22, 2000, 4:45 P.M. Mayor Probst called the meeting to order at 4:47 p.m. Those present included Councilmembers Beverly Aplikowski, David Grant, Gregg Larson and Lois Rem. Staff present included City Administrator, Joe Lynch; City Treasurer, Terry Post; Public Works Director, Dwayne Stafford, Parks and Recreation Director, Tom Moore; Building Inspector, David Scherbel; Associate Planner, Nancy Randall; Recreation Program Supervisor ,Michelle Olson; and Recording Secretary, Sheila Stowell. Plarrning Commission members present were: Steve Erickson, Stephen 1. Baker, Brent Nelson, David Sand, Terri Duchenes, and Therese Galatowitsch. a. City Hall 1. Architectural Alliance, Presentation of Revised Intcrior Design Ms. Jearrne Sterner, Architectural Alliance, was introduced by City Administrator Lynch, at which time she presented an overview of the original City Hall design, and the revised design, with all current offices on the main level, and increased lower level space build-out at an estimated cost increase of $60,000. Mayor Probst opened the floor for discussion. Discussion items of the revised plan included size and location of conference rooms and possible build-out of conference room on the second floor; necessity of additional stairway from lower level to main floor; excavation for full basement expansion during initial construction; review of proposed re-bid schedule and need for authorization for plan revisions; anticipated fee title being obtained in May; additional basement storage space and security for Parks and Recreation Department supplies; and a required separate entrance for required National Guard office personnel. Staff was directed to proceed with an updated package, as revised, and an updated bid and construction schedule, for formal Council consideration at their March 13, 2000 regular Council meeting. The previous Alternate I (brick or stone exterior materials) was to be included on the re-bid. Staff was further directed to correspond with the Department of Army regarding the City's proposed construction schedule and seek their confirmation of the proposed land transfer date. Staff was also directed to contact the City of Shoreview for possible cost sharing for the proposed 12-inch emergency cross-connection between the Cities as part ofthe City Hall construction.