CCP 06-26-2000 - Laserfiche WebLink

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e . e - j CITY OF ARDEN HILLS MEMORANDUM DATE: June 22, 2000 TO: Mayor and City councilmember~ If M ~ Joe Lynch, City Admini8tratord1 v Day in the Park 2000 FROM: SUBJECT: At a recent Operations and Finance Committee meeting on June 15,2000, during the course ofa staff report for update and information purposes, it was reported that the costs for the Day in the Park had risen from approximately a budgeted amount of$1,500 to approximately $6,000. It was pointed out, during the course of that discussion, thai a majority of the cost was related to the staff attending the event. The cost is actually related to the fact that, on Monday, July 3, 2000, City Hall will be closed in an agreement reached between employees and myself who attended the Day it the Park to assist in the event. During the course of that report, apparently the Chairperson indicated his displeasure with the vote of the City Council to allow this exchange of work dates, and wondered why the Operations and Finance Committee had not been involved in such a discussion, and indicated a need to present his displeasure to the City Council at the next available opportunity. I wanted to take this opportunity to give you some background to this issue, and my rationale and reason for making this decision, and provide you with information if the Chairperson of that organization should come before you and ask the kinds of questions that he posed during the course of the Operations and Finance Committee meeting. Backl!round In discussing the Day in the Park with Tom Moore, he indicated to me that he wanted to ramp up the event to a larger status because of the fact that there was an expectation on the part of the City that the event would combined with the Fiftieth Anniversary celebration in 2001. He indicated concern that he did not want to go from a very small, local event to a very large community-wide event without some practice, preparation and understanding of the issues involved in going from one type of event to another. During the course of those discussions, Mr. Moore also indicated to me that at least in his brief experience with the City of Arden Hills, the event had not been widely supported by staff. Most of the volunteers came from the Parks and Recreation Committee, City Council and other interested individuals, but not from staff to a great extent, He expressed an idea to me that it would be wonderful to have City staff be involved in the setup, dismantling and actual operation of the event. He indicated that the Parks Maintenance employees had provided support in the past, but they had worked out a "deal" that employees that were at the event would then not have to come in during other requested times. I agreed with Mr. Moore that it would be ideal for City