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. Memorandum, Day in the Park 2000 Page Two June 22, 2000 e staff to be involved in such an event to show their support, lend their physical abilities, and to assist in developing a team attitude, I have been meeting, on a monthly basis with Public Works employees at the maintenance facility to talk about topics of interest to both myself and these employees to get to know them better, and show that there can be communication between Administration and Maintenance employees. During the course of one of these meetings, I was asked the question of what the City Hall staff was going to do on July 3'd, The question was asked in regard to the fact that several individuals were contemplating taking July 3'd off as a vacation day, and was the City going to be fully staffed, and if they were not going to be fully staffed, were we going to be open restricted hours, or would we be open at all? At that time, I did not know what we would do on July 3'd, but indicated that I would find out from the Department Heads and office support staff their intent for taking time off, to determine how much staff we would have at City Hall, and indicated I would get back to the Public Works Maintenance employees about this date. I started to think aboutthe question that had been asked, and the conversation I had had with Mr. Moore about Day in the Park, and tried to put the two events together. I subsequently received some requests for vacation on July 3'd, and saw that we were going to be about half-staffed on that date at City Hall. In conversation with Mr. Moore, Mr. Post and Mr. Stafford, three . individuals I thought should be aware of my idea and would be involved in either financial or physical outcomes of a decision about July 3'd, to weigh in on my idea to offer voluntary involvement with Day in the Park, in exchange for a day off on July 3'd. All parties contacted indicated that they were in favor of such an idea. None indicated that it would cause them operational concerns. I then met with the Public Works employees, and indicated that I would offer July 3'd as a day off, in exchange for working at the Day in the Park, June 10, 2000. On call coverage would still be occurring as usual for weekends and holidays. I subsequently made the same announcement at a Department Head meeting, and an office support staff meeting. We drafted up a list of tasks and responsibilities and asked employees to sign up for those areas that they had a particular affinity, or ability. All staff indicated that they would be in attendance, with the exception of Mr, Stafford and Mr. Post. Exnlanation In my attempt to both encourage and allow employee flexibility, I wanted to find a way to support a growing community event. I felt that the City staff should support, be active and visible at Day in the Park. I wanted to combine these two factors in an offer to all employees. It was never made mandatory that they attend Day in the Park, but I did indicate that if they did not participate, they had the choice of either coming to work on that day, and City Hall would be . closed, or they could take their personal time and have that day off.