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<br />e <br /> <br />. <br /> <br />. <br /> <br />ARDEN HILLS CITY COUNCIL - August 15,2000 <br /> <br />W"''''':t <br />I.,cY <br /> <br /> <br />T <br /> <br />5 <br /> <br />MOTION: <br /> <br />Councilmcmber Larson moved, and Councilmembcr Aplikowski seconded a <br />motion to authorize Mayor Probst to cnter into a Right-of-Entry Agrecmcnt as <br />prepared by the Department of ArnlY (Do A) Materiel Command, Document No. <br />DACA45-3-00-6088. Thc motion carried (4-1, Council member Rem opposed). <br /> <br />AWARD OF PARTIAL OR WHOLE CONSTRUCTION BID <br /> <br />City Attorney Filla initiated discussion on the contract, and its potcntial award as addressed in <br />thc July 21, 2000 letter from Rochon Corporation and subsequent July 24, 2000 lcttcr from <br />Architectural Alliance regarding conditions for a Notice to Proceed and stipulating the work to <br />be authorizcd. <br /> <br />Architect, Peter V csterholt, clarified the referenced turn lane condition as being one in the same <br />with the median cut on Highway 96. <br />Councilmember Grant requested Mr. Dew to address thc extcnt of Rochon's cost for the proj ect <br />at the start of the project, provided the City gives a Notice to Proceed. <br /> <br />Mr. Dew stated that preconstruction mobilization costs typically amount to 70% of their total <br />cost and include site setup; on-site office for their construction superintendent; and temporary <br />utilities. <br /> <br />Councilmember Aplikowski asked Mr. Dew to clarify what happens, from Rochon's perspective, <br />ifby September 29,2000 the City still does not have Fee Title to the property. <br /> <br />Mr. Dew explaincd that from his perspective, he's in much thc same situation as the City, and <br />that lack of the Fee Title document is a step of faith for their company as well. Mr. Dew <br />emphasized the cooperative work relationship required by the City and Rochon in getting the <br />project completed. Mr. Dew stated that, once the project is begun the City and Rochon would <br />need to decidc the feasibility of winter construction (i.e., concrete pour), or whethcr the project <br />needed to be shut dO'Nll for a time and resumed in the spring. Mr. Dew further stated that his <br />company had a proven ability to work out an equitable solution for all parties, and that he was <br />hopeful that all parties could agrce on a workable time frame. <br /> <br />Mr. Dcw addressed Couneilmember Aplikowski's concerns regarding winter construction costs, <br />stating that they were already built into the contract. <br /> <br />City Attorney Filla stated that the tenn of the standard construction agrcement was for one (1) <br />year; and that whcn there were delays, the time for completion is sometimes extended, with somc <br />cost adj ustments, as agreed upon by both parties. Mr. Filla furthcr stated that the contract <br />documents address all of these issues. <br />