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<br />" <br />" <br /> <br />" <br /> <br />e <br /> <br />e <br /> <br />e <br /> <br />CITY OF ARDEN HILLS <br /> <br />MEMORANDUM <br /> <br />DATE: <br /> <br />August 15, 2000 <br /> <br />TO: <br /> <br />Mayor and City Council <br /> <br />FROM: <br /> <br />Website Task Force <br /> <br />SUBJECT: <br /> <br />Website Task Foree Recommendations <br /> <br />The Directive <br />The Web site Task Force began meeting in May, 2000. The initial directive of this group <br />was to determine fhe feasibility of developing and maintaining a City web site. The task <br />force members appointed at this time were as fol1ows: Craig Wilson, Chair; Tom <br />McCallum; Joe Turgeon; and Roger Aiken. Councilmember Rem and City Planner <br />Chaput also served as Council and staff liaisons to the group. Meetings were held on <br />May 10 (Exhibit A), May 17 (Exhibit B) and June 22 (Exhibit C). <br /> <br />Numerous pieces of literature were reviewed, including very helpful information from the <br />League of Minnesota Cities on creating effective City websites (Exhibit D). Chair <br />Wilson also put together some background information on the history of the World Wide <br />Web and how it functions (Exhibit E). Research was conducted of other cities' web sites <br />and their experiences in their creation. Arden Hills' city staff were also asked to express <br />their opinions of the establishment of a City website. Overall, the comments were <br />positive, stressing that this would be a way to better communicate with residents (i.e. <br />availability of agendas and minutes for meetings, current events, etc.) and would reduce <br />redundant requests for information on codes, general information, ete. <br /> <br />The Task Force requested that fhey come before the City Council with the information <br />that was gathered to date and a recommendation! addressing the original direetive to <br />proceed with the development of a City website. The Task Force also asked that City <br />Planner Chaput provide the costs of web sites from other cities (Exhibit F) and an outline <br />of experienees with the City of Long Lake and the establishment of their website (Exhibit <br />G). <br /> <br />Reeommendations <br />As a result of meeting discussions and literature review, the Web site Task Force agreed <br />that the City should proceed with the development of a City website. The Web site Task <br />Force recommends that they be directed to proceed, as follows: <br />1. Determine an appropriate web site budget; <br />2. Establish the neeessary policies; <br />3. Determine staff responsibilities; <br />4. Establish and implement the template and design of the site; <br />5. Compile documentation ofproeedures and responsibilities. <br />