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ARCHITECTURAl ALLIANCE . February 9, 200] 400 eLl HO~. A VE r~ U L Sou T II Mr, Joe Lynch City Administrator Arden Hills City Hall Round Lake Business Center 4364 W, Round Lake Rd, Arden Hills, MN 55112-5794 M rJNEAPOLI3, M NNESOH ~54D3.3299 TELEPH 0 N:: 1612:1 871-57C3 FAX 161(1871 7212 Re: Professional Design Services Fee New City Hall Proiect Comm, No, 97]49 Dear Joe: . This is a follow up to our March 8, 2000 letter, our January 17,200 1 meeting, and our January 18, 200t letter regarding additional professional design fees for the New City Hall project. RiP.C111f>~t for Rebid Fee After the proiect was bid in 1999 (and before it was determined to ultimately rebid the project in 2000 when the land transfer had taken place), we discussed with the City Council the cost that the City would incur to rebid the proiect. In addition to the cost of inllation, these costs would consist of the design team's time to reissue the bidding documents, be available to answer calls from bidders, issue addenda, attend the bid- opening, etc, This phase equates to $8,]25 or 5% of the original $162,500 total basic services fee, In addition, the City would incur the costs to reprint the project for bidding in 2000 (approximately $12,5(0). There appears to be some confusion about the rebid issue, because the City requested that we revise certain parts of the proiect before we reissued the documents in 2000, However, the revisions made were drawing (scope) changes requested by the City (office relocations, addition of windows, enlargement of the basement, etc,) and as such they were an additional ($25,000) service which we were compensated for, These scope changes did not include our time to rebid the proiect. . The rebidding phase is analogous to the efforts of a realtor to sell the same house twice, The fact that there were scope changes incOlporated in the second bidding of the project did not change our work effort during