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<br />. <br /> <br />. <br /> <br />. <br /> <br />CITY OF ARDEN HILLS <br /> <br />MEMORANDUM <br /> <br />DATE: <br /> <br />February 16,2001 <br /> <br />TO: <br /> <br />J~rwJl~ <br /> <br />Mayor and City Council <br /> <br />FROM: <br /> <br />Joe Lynch, City Administrator <br /> <br />SUBJECT: <br /> <br />Architectural Alliance Request for Re-Bid and Construction Phase <br />Administration Cost Adjustment <br /> <br />Recommendation <br />Staff recommends that the City Council authorize payment in an amount equal to $20,844,00 to <br />Architectural AlIianee for the difference in designing and construction phase portions ofthe <br />contract, due to the ehange in the scope of services, and the construction cost adjustments, on the <br />construction of the new City Hall. <br /> <br />Back\!:round <br />In July of 1997, the City received a proposal letter from Architectural Alliance for services based <br />on a building and site budget of$1,120,000. There was no fee agreed to at that time, but the <br />following eost for services was outlined per the AlA eontract. <br /> <br />. In Article 12 of Section 2.2 and 2.6 <br /> <br />Schematic Design 15% <br />Design Development Documents 20% <br />Construetion Documents (which included 40% <br />drawings and specifications) <br />Bidding Assistance 5% <br />Construction Phase Administration 20% <br /> <br />In August of 1998, the building and site plan was adjusted for a building of 15,102 square feet at <br />a proposed cost estimate of $2,151 ,913.00. In September of 1998, the agreed-upon fee was <br />$99,800,00, based on a 10,000 square foot building at a eost ofthe building and site of <br />$1,120,000. That was adjusted up to a $184,500, fee, based on the previously aforementioned <br />size of the building and size estimate, <br /> <br />In October of 1998, an amendment letter was signed by the City of Arden Hills and Arehitectural <br />Alliance agreeing to a fee of$162,500,OO, based on the same size building (15,102 square feet) <br />and site design plan, and a furnishings budget was established at $150,000, <br /> <br />In December of 1998, Article 11,2,1 was amended to allow for the provision that if the City of <br />Arden Hills inereased the size of the building, or the budget beyond the $1,187,750,00, the fee <br />for basic serviee and site design would be adjusted as mutually agreed upon. <br />