CCP 02-26-2001 - Laserfiche WebLink

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,- ARLHITHTURAl ALLIANCE e Febru"'Y 9, 2001 400 C llFTO N AVEN UE so lJTH Mr. Joe 4'nch City Administrator Arden Hills City Hall Round Lake Business Center 4364 W. Round Lake Rd. Arden Hills, MN 55112.5794 MINNEAPOLIS, MINNESOTA 55403-3299 TELEP H 0 N E (6121 871-5703 FAX 1612) 871.7212 Re: Professional Design SelVices Fee New City Hall Project Comm, No. 97149 Dear Joe: e This is a follow up to our March 8, 2000 leller, our January 17, 200 I meeting, and our Janu"'Y 18,200 Ileller regarding additional professional design fees for the New City Hall project. R~mlest for Rpbic1 Fpp. After the project was bid in 1999 (and before it was determined to ultimately rebid the project in 2000 when the land transfer had taken place), we discussed with the City Council the cost that the City would incur to rebid the project. In addition to the cost of inflation, these costs would consist of the design team's time to reissue the bidding documents, be available to answer calls from bidders, issue addenda, attend the bid- opening, etc. This phase equates to $8,125 or 5% of the original $162,500 total basic services fee. In addition, the City would incur the costs to reprint the project for bidding in 2000 (approximately $12.500). There appears to be some confusion about the rebid issue, because the City requested that we revise certain parts of the project before we reissued the documents in 2000. However, the revisions made were drawing (scope) changes requested by the City (office relocations, addition of windows, enlargement of the basemen~ etc.) and as such they were an additional ($25,000) service which we were compensated for, These scope changes did not include our time to rebid the project. . The rebidding phase is analogous to the efforts of a realtor to sell the same house twice, The fact that there were scope changes incOfporated in the second bidding of the project did not change our wolk effort during