CCP 02-26-2001 - Laserfiche WebLink

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"I' r Mr. Joe Lynch February 9. 200 1 Page 2 of 3 e the rebid phase of the project. Per our discussions, we have agreed that the fee to rebid the project In 2000 shall be identical to the $8.125 fee we were paid in 1999 even though the construction budget has changed since our fee was established in 1998 based on a $1,887,500 construction budget. ReollP.St for Acl.ciitional C:onstmdion Administrntion Fep: Article 11.2.1 of our contract stipulates that our basic services fee will be adjusted as mutually agreed if the City agrees to change the construction budget. Our Basic Services fee of $162,500 was established in 1998 at 8.6% of an estimated construction budget of $1,887,750. The City has decided to proceed with a $2,942.000 construction project. In our March 8, 2000 letter, we indicated that we would request an adjustment of our fee based on the accepted construction budget less the cost for the extension of the utilities and the $65,000 budget allocation for the basement. The basis for our fee request therefore is: Accepted Construction Budget Less Utility Woll< Less Basement Allowance Fee Basis $2,942,000 (166,000) (65 (00) $2,711,000 e Technically, we believe that it is justified to request an adjustment of our entire basic services design fee based on the increased construction budget. ff we used the same percentage that our current fee is based on, then our total basic services fee would be $233,146 (8.6% of $2.711,00), an increase of $70,646 over the current $162,500 basic services lee. Although we are significantly 'in the hole" on the overall basic services fee for the project and greatly would appreciate an adjustment based on the actual construction budget for all phases of the project, we realize that such an adjustment may not receive City approval. However, we do need to request an adjustment in basic services fee for the construction administration phase 01 the project, because we are administering a much larger constl\lction value than we are under contract to do. Ourwoll< effort is greater in many areas, including the need to coordinate and review shop drawings for the stone cladding of the new facility. The basic services fee for the construction administration phase equates to 20% of the total fee. We are requesting the following adjustment based on the $2.711,000 adjusted construction value: a. 20% of 8.6% of 2,711.000 b. Less 20% of 8,6% of 1,887,500 c, Additional Construction Administration Phase Fee $46,629 (32 465) $14.164 e