CCP 09-17-2001 - Laserfiche WebLink

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, e e - ~ ~ EN HILLS MEMORANDUM TO: Mayor and City Council J UthSh Joe Lynch, City Administrator (Joe FROM: SUBJECT: City Hall building usage DATE: September 12, 2001 CC: Policy File Backl:round With the completion ofthe new City Hall, the City of Arden Hills will have a public building that is capable of being used in ways that it was not possible to use either the previously existing City Hall or the current leased facilities. The City will have two conference rooms, a Community room, and a Council Chambers, available for either Arden Hills related activities and/or individual or group activities not directly related to the City of Arden Hills. To my knowledge the City has not adopted a building use policy, nor outlined the guidelines regarding the prioritization of use of the public spaces available, and fees charged, if any. The second story conference room is capable of seating up to 20 around a conference table. This room will be equipped with teleconferencing and a white board. This area will only be available through the staff area or to those individuals or groups given a special security key used to gain access using the elevator. This area will be limited to general public use due to the fact that the rear stair gains access to the City of Arden Hills staff area. The first floor conference room is next to the City Council Chambers on the main floor. This room is capable of seating up to 10 around a conference table. This room will be equipped with a white board and a small area for storage of food and beverages. This area will be secured the same as the City Council Chambers. The community room on the lower level is capable of seating up to 125-150 classroom style, and possibly up to 75 around tables. The Recreation Department will utilize this room to hold some