CCP 09-17-2001 - Laserfiche WebLink

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I . . . City Hall building use September 12,2001 Page 3 Current cleaning services occur once per week and are limited to emptying trash, vacuuming, and cleaning restrooms. They have indicated that they are not interested in continuing service with us in the new building. In our new facility we would need to upgrade the service to add cleaning windows and glass, cleaning reception area, as well as regularly scheduled maintenance items such as cleaning carpet, waxing floors, cleaning walls, etc. I would like to propose the following for your consideration and discussion: . Realigu all City related meetings to occur on Mondays and Tuesdays. . City Council will continue to meet on the second, third, and last Mondays of each month. . Parks, Trails, and Recreation Committee should be polled to determine if they would like to move their meetings to the first Tuesday of each month. . The Planning Commission should also be polled to determine if they would like to move their meetings to the last Tuesday of each month. . The Newsletter Committee, Operations and Finance Committee, Newsletter Committee, and any other Special Task Force should be asked to schedule their meetings on remaining Mondays Of Tuesdays. . Wednesdays through Sundays would be available to other groups or individuals on the following priority basis: . Arden Hills City government. . Any Arden Hills group or individual. . Army National Guard, . Any other not-for-profit group not directly related to the City of Arden Hills. . Any other for profit group not directly related to the City of Arden Hills. We should consider a building use time frame that is consistent with Ramsey County curfew. This is also consistent with the City Council's desire to end meetings by 10:00 p.m. It is preferable to decide on specific hours of operation regarding use of the facilities to limit the need for maintenance and/or janitorial services, We will have the ability to program the electronic doors to lock at certain times. This would allow for exiting the building but not re-entry. In addition, we will also have the ability to secure areas that are offlimits. Recommendation At this time staff would recommend that the City Council adopt policies regarding the following: . Use offacilities on weekdays and weekends, . Prioritized list of users. . Time frame for use of the building, . Fees to be charged to Arden Hills related activities, non-profit organizations, and for profit organizations, etc. for use of City Hall.