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CCP 09-17-2001
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CCP 09-17-2001
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<br />I <br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />City Hall building use <br />September 12,2001 <br />Page 3 <br /> <br />Current cleaning services occur once per week and are limited to emptying trash, vacuuming, <br />and cleaning restrooms. They have indicated that they are not interested in continuing service <br />with us in the new building. In our new facility we would need to upgrade the service to add <br />cleaning windows and glass, cleaning reception area, as well as regularly scheduled maintenance <br />items such as cleaning carpet, waxing floors, cleaning walls, etc. <br /> <br />I would like to propose the following for your consideration and discussion: <br />. Realigu all City related meetings to occur on Mondays and Tuesdays. <br />. City Council will continue to meet on the second, third, and last Mondays of each month. <br />. Parks, Trails, and Recreation Committee should be polled to determine if they would like <br />to move their meetings to the first Tuesday of each month. <br />. The Planning Commission should also be polled to determine if they would like to move <br />their meetings to the last Tuesday of each month. <br />. The Newsletter Committee, Operations and Finance Committee, Newsletter Committee, <br />and any other Special Task Force should be asked to schedule their meetings on <br />remaining Mondays Of Tuesdays. <br /> <br />. Wednesdays through Sundays would be available to other groups or individuals on the <br />following priority basis: <br />. Arden Hills City government. <br />. Any Arden Hills group or individual. <br />. Army National Guard, <br />. Any other not-for-profit group not directly related to the City of Arden Hills. <br />. Any other for profit group not directly related to the City of Arden Hills. <br /> <br />We should consider a building use time frame that is consistent with Ramsey County curfew. <br />This is also consistent with the City Council's desire to end meetings by 10:00 p.m. It is <br />preferable to decide on specific hours of operation regarding use of the facilities to limit the need <br />for maintenance and/or janitorial services, We will have the ability to program the electronic <br />doors to lock at certain times. This would allow for exiting the building but not re-entry. In <br />addition, we will also have the ability to secure areas that are offlimits. <br /> <br />Recommendation <br /> <br />At this time staff would recommend that the City Council adopt policies regarding the following: <br />. Use offacilities on weekdays and weekends, <br />. Prioritized list of users. <br />. Time frame for use of the building, <br />. Fees to be charged to Arden Hills related activities, non-profit organizations, and for profit <br />organizations, etc. for use of City Hall. <br />
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