CCP 07-08-2002 - Laserfiche WebLink

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- . . . ~ /]'\~ HILLS MEMORANDUM DATE: July 10,2002 Agenda Item 2.A TO: Joe Lynch - City Administrator CC: Thomas J. Moore - Director of Operations and Maintenance Michelle Olson - Recreation Program Supervisor fl7& FROM: SUBJECT: "Day in the Park" ENCL: Budget, Staffing/Labor Costs Backl!round Earlier this year, the City Council approved the tradition set forth by the success of the City's 50th Anniversary Celebration by allocating $17,500.00 to subsidize a portion of the 2002 Day in the Park event. It was anticipated that the remaining funds necessary to support this event would come from donations from local businesses and organizations. It should be established that the 2002 event was down-scaled from the previous year's activities. The 2002 Arden Hills- Day in the Park was indeed a success! However, the following issues need to be addressed to aid in the planning of this annual occurrence . DOes the City wish to continue this as an annual event, and if so, how much staff and City Council time should be devoted? The City Events Task Force has diminished in size and this year's event was run by seven volunteers, one City Council liaison, and two staff liaisons. City staff put in countless hours of work to prepare for, and run the event and Operations and Maintenance in combination with Recreation staff put in approximately $2,340.27 oflabor (see attached). This includes all work done on the actual day and also Pam Sweeney's involvement on the committee. How can we get the community more involved or is that a factor? . The budget for this year's event is attached. We will have an approximate shortfall on funding of $4,191.97. Does the City want to continue fund raising for this event, and if so, how much money should be allocated from the City and how much fund raising monies should be anticipated? . Is the Council comfortable with the current scope of the event? Do we need a parade every year? Do we want a fireworks display every year?