CCP 05-20-2002 - Laserfiche WebLink

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ARDEN HILLS CITY COUNCIL MEETING MINUTES APRIL 8, 2002 .~ ,... 6 . Mr. Post reviewed the gcncral fund balances and presented the following options for Council consideration: 1. Municipal Land & Building Fund No. 408. 2. TCAAP PlaIilling Fund No. 229. 3. Park Fund No. 227. 4. City Hall Facility - Backup Emergency Power Gencrator 5. City Hall Electronic Rccord Retention System Mr. Post stated these options are not intended to be inclusivc and asked the Council to provide dirccti on. Councilrnember Larson asked for an approximate dollar amount for the Record Retention Systcm. Mr. Post replicd the cxpcnditures would be for software, hardware, and manual input for scanning the records. He stated he did not have a specific cost analysis, but it could be $25,000 - $50,000.00 given thc number of records thcy needed to get on the electronic database. Councilmembcr Larson asked if they wcrc still in thc rcsidcntial inspcction busincss. Mr. Post replied thcy were. . Mayor Probst stated he was interested in looking at thc first two alternatives. Mr. Post statcd Fund No. 229 had approximately a $220,000.00 fund balance at present, and Fund NoA08 was essentially empty, but would be replenished by 2001 taxes payable in 2002 in an amount of$183,750.00. Councilmember Rem stated givcn the sizc ofbalancc, shc requestcd somc money be sct aside for the Record Rctention System. Shc stated an emergency portable generator was also an issue they needed to look at. Mr. Post replied a portable gcnerator would cost approximately $32,300.00. Councilmcmbcr Rem asked if the generator should be on a list of priorities. Mr. Post replied from an emergency standpoint there were options availablc to rent the generators from other suppliers. However, thc gencrators could be in short supply if thcre was a largc arca-widc powcr outage. . Councilmember Grant askcd how many gcncrators thcy currcntly had. Mr. Moore replied they currently had two. He stated of the two they had, the large generator could plug into City Hall, but the small onc could not. He stated currently the emergency plan was that the generators would run the sewer lift stations and water boostcr station. He indicated they would be able to bring one of the gcncrators over to City Hall in the event of all emergency for a short period of time (anything under 3 days), but if the powcr outage lasted longer than three days, they would need another generator.