CCP 06-24-2002 - Laserfiche WebLink

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. . . ~ /Z'\~ HILLS MEMORANDUM DATE: 5.A TO: JlllIe 13,2002 Mayor and City COlllIcil ~ Joe Lynch, City Administr~rO OV FROM: SUBJECT: Organizational Structure Change ENC: Memo of 5/23/02, organizational chart BACKGROUND Enclosed within is information previously distributed to the Council regarding the organizational structure change. At that time Council requested to table this discussion for further information and an opportunity to review the information presented, Since that time I have had an opportlllIity to have discussions with each City COlllIcil Member regarding the title change, inclusion of duties and responsibilities, the alignment of support staff under one supervisor, and the recommendation to appoint a current employee to the new position, I have also had an opportunity to discuss with Council Members about the option of hiring a consultant for a six month period to cover the probationary time for the new Director of Community Services position. The feedback I received was very positive. The concerns expressed were as follows: . Current staffing and work load . Resources . Consultant I would like to address each ofthese concerns: Current staffing and work load I would like to use the TCAAP planning and development agreement process as an example, Previously Terry Post, Aaron Parrish, and I were involved in this process. Now because of the implementation of the new financial software Terry is no longer a part of this discussion group. However, Aaron Parrish and I are still involved in handling different aspects of this process. Mr. Parrish is handling the contract with the design center, the community dialogue process, and the agenda preparation and discussion with the developer. I am handling the discussion with potential local team members, communication with local and congressional elected officials and the Anny National Guard, as well as pursuing legal advice on the draft of the interim development agreement. Between the two staff we are spending approximately 6-10 hours per week on this process. TCAAP planning and development process needs one person to devote more time between both the development team and the local review team. Additionally, this individual should be responsible for the coordination of information and communication between the two teams and the City COlllIcil and residents in the City of Arden Hills. If the City Administrator assumes this responsibility I would need to download work items to others,