CCP 06-24-2002 - Laserfiche WebLink

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. . . Organizational Structure Change, May 23, 2002, Page 2 Instead, what is now proposed is the coordination, management and evaluation ofthis resource through the "office manager" concept with the Deputy Clerk. As a part of the management team, the Deputy Clerk is in a better position to learn of the needs, know of current or pending projects, and better able to assign support staff based on skills, abilities and availability. In previous discussion about filling the position of Director of Community Services, it was first mentioned that this position would be filled using a hiring process including advertising and conducting interviews. Based on discussion with Council, comments made by Council and staff, I have reconsidered the course of action of filling this position, I believe we have a current staff person who is capable, qualified, and interested in having an opportunity to fill this position, Our current City Planner, Aaron Parrish, has demonstrated his ability to perform not only his job as Planner, but has taken on the role of in-house technical resource, assists in the TCAAP project process, and has produced information and documentation that demonstrates his capabilities. If you make this appointment, staff would recommend that a six month probationary period be set for review and evaluation. In addition, planning services would need to be provided for those routine cases. Mr. Parrish would need to continue to lead, guide and be involved with the Guidant planning case, the Cub Food store case ifit comes forward, and the Presbyterian Homes case. Otherwise, the City can either hire a replacement Planner or consider contracting with oUT current planning consultant to handle these other cases, much in the same way it was handled when we had a vacancy in our Planner position. RECOMMENDATION Staffrecommends the following: o Council accept and adopt the job description and position of Director of Community Services, o Council accept the organizational structure demonstrating the positions of Director of Operations and Maintenance with over sight of the Recreation Program Supervisor, Operations & Maintenance Superintendent and Operations and Maintenance Staff and; Director of Community Serviccs with over sight of Finance, Planning and Zoning, Building and Code Enforcement and Community Development, support staff which includes the two Office Support positions and the Customer Service Representative I (Receptionist). o Council accept the appointment of Aaron Parrish to the position of Director of Community Services for a probationary period of six months. Mr. Parrish would be able to use any time accumulated from his service time as City Planner for Personal Time Off during this period. o Council authorize the City Administrator to contract with Mike Cronin for consultant planning services for the six months probationary period ofthe Director of Community Services and to return to the Council with details of the contract for approval by Council.