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CCP 06-24-2002
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CCP 06-24-2002
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<br />. <br /> <br />. <br /> <br />. <br /> <br />Organizational Structure Change, May 23, 2002, Page 2 <br /> <br />Instead, what is now proposed is the coordination, management and evaluation ofthis resource <br />through the "office manager" concept with the Deputy Clerk. As a part of the management team, <br />the Deputy Clerk is in a better position to learn of the needs, know of current or pending projects, <br />and better able to assign support staff based on skills, abilities and availability. <br /> <br />In previous discussion about filling the position of Director of Community Services, it was first <br />mentioned that this position would be filled using a hiring process including advertising and <br />conducting interviews. Based on discussion with Council, comments made by Council and staff, <br />I have reconsidered the course of action of filling this position, I believe we have a current staff <br />person who is capable, qualified, and interested in having an opportunity to fill this position, Our <br />current City Planner, Aaron Parrish, has demonstrated his ability to perform not only his job as <br />Planner, but has taken on the role of in-house technical resource, assists in the TCAAP project <br />process, and has produced information and documentation that demonstrates his capabilities. <br /> <br />If you make this appointment, staff would recommend that a six month probationary period be <br />set for review and evaluation. In addition, planning services would need to be provided for those <br />routine cases. Mr. Parrish would need to continue to lead, guide and be involved with the <br />Guidant planning case, the Cub Food store case ifit comes forward, and the Presbyterian Homes <br />case. Otherwise, the City can either hire a replacement Planner or consider contracting with oUT <br />current planning consultant to handle these other cases, much in the same way it was handled <br />when we had a vacancy in our Planner position. <br /> <br />RECOMMENDATION <br /> <br />Staffrecommends the following: <br /> <br />o Council accept and adopt the job description and position of Director of Community <br />Services, <br /> <br />o Council accept the organizational structure demonstrating the positions of Director of <br />Operations and Maintenance with over sight of the Recreation Program Supervisor, <br />Operations & Maintenance Superintendent and Operations and Maintenance Staff and; <br />Director of Community Serviccs with over sight of Finance, Planning and Zoning, <br />Building and Code Enforcement and Community Development, support staff which <br />includes the two Office Support positions and the Customer Service Representative I <br />(Receptionist). <br /> <br />o Council accept the appointment of Aaron Parrish to the position of Director of <br />Community Services for a probationary period of six months. Mr. Parrish would be able <br />to use any time accumulated from his service time as City Planner for Personal Time Off <br />during this period. <br /> <br />o Council authorize the City Administrator to contract with Mike Cronin for consultant <br />planning services for the six months probationary period ofthe Director of Community <br />Services and to return to the Council with details of the contract for approval by Council. <br />
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