CCP 09-30-2002 - Laserfiche WebLink

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. . . 2 September 26, 2002 Joint Maintenance Facility Meeting Recap Aesthetic Desil!n and Zoninl! Compliance I stressed the importance of the look of the look, design, and the material selection used for the building and bringing forward a plan that would be acceptable to the Planning Commission and the City Council. I tried to emphasize the fact that we believe there will be at least three "front door" sides depending on access to or from the north side of the building. I indicated to both representatives that although it was unintended, there was already a picture in the minds of some people about the layout of the property and the look and feel of the building did not appear to be suitable to our needs. Ramsey County said that they understood the concern about the design and the materials used and pointed to the Juvenile Detention Center and the new Law Enforcement Center as being first class buildings and their intention is to build this building in a similar manner. Operations and Maintenance Costs The other part of the discussion we had was the operations and maintenance cost projections from Ramsey Connty for the maintenance of the new facility. I expressed a concern regarding the estimate of cost per square foot and inquired whether or not there were alternatives to maintaining our own space. Mr. Mangine responded that the cost per square foot is in-line with an organization called Building Owner's and Manager's Association (BOMA) and is an estimate at this point. As a part of the cost structure they do have a $0.50 per square foot charge for replacement of capital items such as roof, carpet, etc. If the operations and maintenance figure turns out to be higher than actual costs for maintenance, cleaning, repairs, etc., the balance will be kept in a fund and used to reduce the operations and maintenance costs for the following calendar year. They indicated a building committee will be formed which the City will have one representative to discuss and decide maintenance and other building policy issues. If the cost figure is not covering actual costs for Ramsey County an adjustment will be made for the following calendar year for the operations and maintenance costs to the building partners. Ramsey County Property Management will manage the property and will contract out the janitorial and mechanical system maintenance and repairs. Mr. Mangine will be in attendance at your Council meeting on September 30, 2002, to answer any questions you may have regarding these particular issues or any others. Recommendation After discussion with Mr. Mangine, if the Council is comfortable, the resolution enclosed would allow for acceptance of the Revised Space Needs Analysis and would allow us to enter into an agreement with Ramsey County for Phase I Design Services. If the Council is not comfortable proceeding, this issue can be returned to your regular meeting on October 15, 2002. Ramsey County Board will be meeting on October 8, 2002, to decide whether or not to proceed with Phase I Design Services.