CCP 01-13-2003 - Laserfiche WebLink

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. ~ ~HILLS MEMORANDUM Agenda Item 6.A.l DATE: January 9, 2003 TO: Mayor Beverly Aplikowski Council Member David Grant Council Member Gregg Larson Council Member Lois Rem Joe Lynch, City Administrator FROM: Aaron Parrish - Community Services Director !If SUBJECT: City Hall HV AC ENCLOSURES: 1. January 6, 2003 Memo from Dave Scherbel . Overview Attached is a memo from Dave Scherbel, Building Official, regarding the City's HV AC system. As a part of the ongoing operation ofthe City Hall facility, it is staffs perspective that an annual preventative maintenance program is advisable. Maintenance covered under this contract would include software maintenance (our system is controlled via a software program), quarterly system evaluation, and routine maintenance including belt and filter replacement. While the contract contemplates quarterly maintenance, in the future we may be able to drop down to biannual maintenance once the system is more predictable. Additionally, given the problems we have had with the system (high humidity, inconsistent heating and cooling etc. . .), staff is requesting that a thorough analysis of the system be done to determine what problems exist, why they might have occurred, and what solutions may be available. See the attached memo from Dave Scherbel for additional information. Financial Implications It is anticipated that these expenditures can be absorbed within the City Hall Facility operating budget. Requested Action . I. Consider approval of the HV AC Preventative Maintenance Contract in the amount of $3364.00 annually. 2. Consider authorizing staff to proceed with the commissioning of our HV AC system in an amount not to exceed $8,000.