CCP 03-10-2003 - Laserfiche WebLink

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Page 1 of2 . Parrish, Aaron From: Miller, Chris Sent: Monday. March 03, 2003 2:23 PM To: Parrish, Aaron Cc: Davitt, Brenda Subject: Contract for Services Aaron, It was a pleasure to meet with you and Sandy last Friday to discuss the possibility of providing temporary finance and accounting services. Based on our conversations, it is my understanding that you are in need of approximately six (6) to nine (9) months of finance and accounting services in the following areas: o Investments and cash flow analysis o Incorporating the 2002 financial data and supporting narrative in the 2003 Budget document o Technical analysis, revenue forecasting, and general support in the 2004 Budget process o State Auditor year end reports o Building Permit report o General support in the Springbrook accounting software package including various reports, shortcuts, etc. Utility Billing conversion to Springbrook . 0 It is further my understanding that Arden Hills' auditors will be in to perform the audit during the first week of April, 2003, and that Ehlers and Associates will prepare your TIF Reports. Based on the areas noted above, I am confident that Brenda Davitt, Roseville's Assistant Finance Director will be able to provide these services in a professional and efficient manner. Brenda has over 15 years experience in governmental finance with expertise in all of the areas noted above, and is far more familiar with Arden Hills' financial operations than other potential persons. Given the temporary nature of this particular situation, as well as other reasons, I feel it is best if the City of Arden Hills hires Brenda as an independent contractor. This will ensure easier record-keeping, and will more accurately reflect the cost of outsourcing these duties. I would offer my services as needed without a fee, as a 'professional courtesy' to a neighboring city. I would suggest a fee of $60 per hour, although the final amount should be worked out between Arden Hills and Brenda, if an independent contractor approach is used. This amount is roughly equivalent to I V, times Brenda's current earnings rate, which reflects the 40+ hours she will now be working. In addition, this rate is the same rate used in the existing Joint Powers Agreement for IT Support, and is less than the amount Arden Hills would likely pay for contracting with Ehlers & Associates (Arden Hills' financial advisor) or Abdo, Eick, & Meyers, LLP (Arden Hills' auditors). Contracting with either of these entities would likely command an hourly rate of $75 or more for an on-going service contract. Again, I would offer my services as needed without a fee. .AS far as scheduling goes, Brenda would continue to work 40 hours per week for the City of Roseville, but would add approximately 8-10 hours per week in the initial month. The amount of hours could fluctuate thereafter depending on the particular needs. Brenda would be available to spend two (2) 3/5/2003