CCP 04-21-2003 - Laserfiche WebLink

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e e e ~ ~HILLS MEMORANDUM DATE: Agenda Item: 3.A April 15, 2003 TO: Mayor and City Council Michelle Olson, Recreation Program Supervisor /fl{j FROM: CC: Aaron Parrish - Interim City Administrator SUBJECT: Update on 2003 Celebrating Arden Hills - Beach Barbeque ENC: Sponsorship Letter & Form, Sample Barbeque Tickets, Schedule of events, Event Budget Worksheet. The purpose of this memo is to update you on the progress of our annual summer event which is scheduled for June 28, 2003 at Tony Schmidt Park. The event is progressing nicely, As you are probably aware, the Event Committee has decided to rename the event - Celebrating Arden Hills - Beach Barbeque! The day will be scheduled from 3:00 p.m. until dusk. This year's event will look differently then last year's but will be just as exciting! The Event Committee decided to eliminate the parade and replace it with a catered Barbeque Dinner near the beach. We will be selling tickets to the dinner for $7.50 for adults and $4.00 for children, Tickets are available at City Hall. A ticket is not required for the other events in the park. In addition, we will have a couple of food vendors at the event for those who do not choose to buy a ticket for the barbeque dinner. Headlining this year's entertainment will be the White Sidewalls Rock-N-Roll Revue and back by popular demand will be the Prior Lake Water Ski Show and the Shoreview Northern Lights Variety Band! As always, we will have youth games, caricaturists, face painters, community booths, a rock climbing wall (we guarantee it will show up this year!), and FIREWORKS at dusk!!! A complete schedule of events is included with this memo. There are a couple items for the City Council to discuss: Ticket Sales - A crucial part of this year's event is the sale ofthe barbeque dinner tickets, The Committee will be taking an active role in promoting the dinner and with the sale of tickets. However, we can use all the help we can get. Therefore, the Committee is asking for the City Council's assistance in selling the tickets. We ask that each Councilmember take a minimum of 25 tickets and attempt to sell them before the event. Our goal is to ATLEAST sell 300 tickets but we are hoping for more! Mavor and City Conncil Involvement - The Committee has some time on stage from 3:00-4:00 p.m. The Committee would like to see a welcome by Mayor Aplikowski and involvement from the City Council. We are looking for feedback regarding this possibility.