CCP 04-28-2003 - Laserfiche WebLink

Home Browse Search

CITY OF ARDEN HILLS . DATA PRACTICES PROCEDURES I. Introduction These procedures are adopted to comply with the requirements of the Minnesota Data Practices Act (the "Act"), specifically Minn, Stat ~ 13.03, Subd, 2 and 13.05, Subd. 5 and 8. II. Responsible Authority The person who is the responsible authority for compliance with the Act is the Deputy Clerk. The responsible authority has designated certain other City employees to assist in complying with the Act These designees are listed on attached Exhibit 1, III. Access to Public Data All information maintained by the City is public unless there is a specific statutory designation which gives it a different classification. The City General Records Retention Schedule lists data series maintained by the City and their . classifications. A. People Entitled to Access. Any person has the right to inspect and copy public data. The person also has the right to have an explanation of the meaning of the data. The person does not need to state his or her name or give the reason for the request. B. Form of Request. The request for public data may be verbal or written. C. Time Limits. . Requests. Requests will be received and processed only during normal business hours. . Response. If copies cannot be made at the time of the request, copies must be supplied as soon as reasonably possible. D. Fees. Fees may be charged only if the requesting person asks for a copy or electronic transmittal of the data. Fees will be charged according to the City's standard photocopying policy, attached as Exhibit 2, unless significant time is required. In that case. the fee will include the actual cost of searching for, retrieving and copying or electronically transmitting the data, The fee may not include time necessary to separate public from non-public data, The responsible authority may also charge an additional fee if the copies have commercial value and are a substantial and discrete portion of a formula, compilation, program, . 4