CCP 11-17-2003 - Laserfiche WebLink

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.-. . . ~ /f\~HILLS MEMORANDUM DATE: Agenda Item 5.A. November 12,2003 TO: Mayor and Council '(, . ~~ Q 0 Michelle A. Wolfe, City Administrator~' Civil Engineer Position FROM: SUBJECT: Backeround As part of the presentation regarding the 2004 budget, staff prepared several "budgetary exercises" for Council discussion. One of the topics was Engineering Services. (A copy of the presentation materials is attached.) It is my understanding that the Council was receptive to the concept and directed staff to proceed with gathering additional information, preparing a job description, and bringing forward for further discussion. Discussion As stated during the budget process, the staff conducted an analysis of 2001 and 2002 engineering invoices. On average, it was estimated that $131,742 worth of engineering functions could be performed by an in-house civil engineer. Conversely, some functions requiring specific expertise would continue to be contracted out. This expense would vary from year-to-year depending on the services required. Staff also presented an estimated budget for an in-house civil engineer position, and a list of pros and cons related to creating a position (all attached.) A proposed job description has been developed and is attached. In addition, staff has done job point and pay analysis to determine a recommended pay range. The conclusion is that based on relevant job factors and the external comparisons, a 2004 pay range of $45,600 - $60,000 is recommended (2004 proposed compensation plan attached). This position would not be a department head but rather, would report to an operating department. After further discussion, there is general agreement at the staff level that the addition of a civil engineer position would bc advantageous for the following reasons: I. Customer Service - to have engineering expertise in house would provide a higher level of service to our residents.