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<br />Memo to Michelle Wolfe <br />Celebrating Arden Hills <br />Page 2 <br /> <br />In addition to the challenges regarding the security system is the set up/take down of meetings. <br />If a meeting continucs late into the evening and has tables that need to be taken down for another <br />meeting downstairs the following day, there isn't always sufficient time to move the tables (if the <br />meeting is scheduled for early morning). In the event that there is cnough time to move the <br />tables, 0 & M staff would usually be called to City Hall to set up for the next meeting. <br /> <br />Options for the Council are as follows: <br /> <br />I. Do not offer outside groups the opportunity to use the building in thc evening <br />hours. Instructors will continue to teach evening classes and be responsible <br />for proper alarm use. <br /> <br />2. Offer evening use of the building. For this option, City Council needs to <br />consider how the building will be staffed: <br />a. Hire a part time/seasonaIltemporary pcrson to staff as needed. <br />b. Hire a security firm. <br />c. Hire a custodianlbuilding supervisor which would combine the <br />cleaning and managing ofthc building in the evening. They could also <br />assist with set up and take down of meetings. <br />d. Offer overtime to City staff or 0 & M staff (whoever wants it) to staff <br />an event - voluntary basis. <br /> <br />Recommendation <br />Staff is requesting direction rcgarding future evening City Hall use. <br /> <br />, <br /> <br />, <br /> <br />. <br /> <br />. <br /> <br />e <br /> <br />e <br />