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<br />f <br /> <br />e <br /> <br />. <br /> <br />e <br /> <br />~ <br />~~HILLS <br /> <br />MEMORANDUM <br /> <br />DATE: <br /> <br />Agenda Item 2.B <br /> <br />August 23, 2004 <br /> <br />TO; <br /> <br />Mayor and City Council <br />Michelle Wolfe - City Administrator <br /> <br />CC: <br /> <br />Thomas J. Moore - Director of Operations and Maintenance <br /> <br />FROM: <br /> <br />Michelle Olson - Recreation Program Supervisor /77(9 <br /> <br />SUBJECT: <br /> <br />"Celebrating Arden Hills" <br /> <br />ENCLOSURES: <br /> <br />2004 Celebrating Arden Hills Budget <br />2003 Celebrating Arden Hills Budget <br /> <br />Background <br />The 2004 "Celebrating Arden Hills" event was a huge success' I continue to hear positive <br />comments from residents who wcre able to attend. The purpose of to day's discussion will be to <br />evaluate the event and make a few decisions regarding the 2005 event and beyond. <br /> <br />A. Budget Analysis - Is the City Council comfortable with the expense/revenue of <br />the event? Attached you will find the budget report for the 2004 Celebrating <br />Arden Hills Event. Wc did bring in over $15,000 in sponsorships - which was <br />more than the previous year. Does the City Council want to continue offering the <br />event at no charge for the majority of events? <br /> <br />B. How should this event be planned, organized, and carried out? This year's <br />evcnt was planned by a small staff committee with me and Tom Moore acting as <br />co-chairs. All staff members were required to work a four hour shift and all non- <br />exempt staff received 6 hours ofPTO and exempt staffreceived four hours ofPTO. <br />I will continue to be thc Chair of the event and can utilize internal staff for support. <br />However, it would be nice to be able to utilize more volunteers for the day of the <br />event. We only had 6-8 (non-city staff) volunteers the day of. Luckily, we were <br />ablc to staff the event with paid playgrOlmd staff~ office staff, and operations and <br />maintenance seasonal staff. How do we get more volunteers involved? <br /> <br />C. Is the Council comfortable with the current scope of the event? <br /> <br />1. Food (Should we continue to offer a catcred dinner?) <br /> <br />\\EarthIPR&PW\ATden Hills Annual Celebratiou\1004 Celebrating Arden Hills\rnemos\Ce1ebrating Arden Hills <br />Counci104.DOC <br />