CCP 10-12-2004 - Laserfiche WebLink

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ARDEN HILLS REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 27, 2004 4 . task, but it was anticipated that they might be able to accomplish their task in four to five meetings over the period of the next two months. The outcome of their final meeting would be a recommendation to the Council for their review and consideration. He stated staff was recommending the Council approve the revised scope of work of the Assessmcnt Task Force. Councilmember Grant mentioned that the City is served by seven refuse haulers. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the Assessment Policy Task Force's revised work plan. Councilmember Larson stated this Task Force has shown that once given specific charges, it had donc a very good job and made this an enjoyable experience. The motion carried unanimously (5-0). B. Authorization of UP to $10,000 for City Hall Roof Testinl! Mr. Clark stated that City Hall continues to experience water intrusion through the building's roofing system. Two areas of the building have experienced leakage since the building was built . almost three years ago. Most recently, the lobby ceiling has leaked four times this year. Once during a prolonged rain fall this spring and last week during a rainfall that was more than two inches. Water during the last rainfall actually leaked in three areas of the ceiling simultaneously. The other two times the ceiling leaked was when staff conducted water tests after the contractor had done some repairs and stated that the ceiling had been fixed. The water tests conducted by staff verified that the roof had still not been repaired. Mr. Clark stated the other area that has experienced leaking has been in the Council conference room and hallway ceilings. While that area has not experienced any leakage this year from rain, it had leaked twice this year during a prolonged water test. These water tests were also conducted after the contractor had stated that the necessary repairs had been completed. The area above the Council conference room appeared to leak during extended periods of wind driven rain. Mr. Clark indicated due to the fact that the two remaining areas of City Hall have been leaking ever since the building was built almost three years ago, and the failure of the contractor to make the correct necessary repairs, staff recommends the City obtain a special testing/inspection company to conduct water leak testing to first substantiate that the areas in question do in fact leak (recommended procedure for arbitration), to do destructive investigation (remove stone and building materials), to detemline the exact cause of the leak, and finally to prepare a report detailing the water testing procedure, findings, and cause of the leaks, and to make recommendations on how best to repair the leaks. . Mr. Clark stated staff had received two quotes from companies that specialize in the above procedures. Those companies are "Inspec" and "Architectural Testing". Both companies quoted