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<br />e <br /> <br />e <br /> <br />e <br /> <br />ARDEN HILLS CITY COUNCIL WORKSESSION MINUTES <br />June 20, 2005 <br /> <br />7 <br /> <br />The quotcd price for this copier is $27,157.50. The projectcd maintcnance cost is $165.00 per <br />month of $.0055 per image. The projected maintenance costs over a three year period is <br />$5,940.00 assuming a rate of 30,000 images per month. <br /> <br />Comparing the two proposals, thc copier iTom Canon USA costs $1619.50 morc than the Ikon <br />proposal, but the proposal from Canon includes additional features plus the latest in copier <br />technology. <br /> <br />Councilmembcr Holden raised concerns about overage charges with our last lease agrcemcnt. <br /> <br />Financc Director Siddiqui said that the City was being billcd on a monthly basis and not a <br />quarterly basis. This resulted in the additional charges, but the billing problem was resolved <br />through Ikon. <br /> <br />Councilmembcr Holden suggested that the City purchase the new Canon copier. <br /> <br />This item will be brought forth to the City Council for approval at the June 27'" City Council <br />meeting. <br /> <br />Emplovee Recognition Poliev <br />City Administrator Michelle Wolfe provided the City Council with an overview of the changes <br />that have been made to the proposed employee recognition policy. The proposed changes wcre <br />based upon thc recommendations givcn to City staff at the May 16th work session meeting. After <br />further revicw and discussion a fcw minor revisions were made to the proposed employee <br />recognition, employee of thc year, and employee money, safety, and time saving <br />recommendation policies. The employee recognition policies will be brought forth to the City <br />Council for fonnal approval at the June 27th City Council meeting. <br /> <br />Councilmember Rcm left the meeting at 8:00 PM. <br /> <br />Citv Committee and Commission Guidelines <br />City Administrator Wolfe provided the City Council with an overvicw of the historical <br />procedurcs and meeting proccdures of the different commissions, committees, and task forces. <br />At this time, the City does not have a consistent process when it involves the operation, <br />appointment, and formation of commissions, committees, and task torces in Arden Hills. Mayor <br />Aplikowski and City Administrator Wolfe began the process of reviewing past practices in order <br />to develop sornc guidelines that could be used in defining how the City operates its committees, <br />commissions, and task forces in the future. <br /> <br />At this timc, this process is in the initial stage of development and will need City Council input <br />to ensurc that a consensus is made to move this project forward. Comments and directions <br />received during tbese preliminary discussions will be incorporatcd into a more formal report and <br />outline in the near futurc. <br /> <br />7 <br />