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07-18-05
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<br />. <br /> <br />. <br /> <br />. <br /> <br />~ <br />~~HILLS <br /> <br />MEMORANDUM <br /> <br />DATE: <br /> <br />Agenda Item 2.B <br /> <br />July 18, 2005 <br /> <br />TO: <br /> <br />Mayor and City Council <br />Michel1~ Wolfe - City Administrator <br /> <br />FROM: <br /> <br />'-#)/fI <br />Michelle Olson - Recreation Program Supervisor f' {lY <br /> <br />SUBJECT: <br /> <br />"Celebrating Arden Hills" <br /> <br />ENCLOSURES: <br /> <br />2005 Celebrating Arden HiIls Budget <br />2004 Celebrating Arden Hills Budget <br /> <br />Background <br />The 2005 "Celebrating Arden HiIls" event was a huge success! The weather could not have been <br />better and everything ran fairly smoothly. The purpose of to day's discussion will be to evaluate <br />the event and make a few decisions regarding the 2006 event and beyond. <br /> <br />A. Budget Analysis - Is tbe City Council comfortable witb the expense/revenue of <br />tbe event? Attached you will find the budget report for the 2005 Celebrating <br />Arden Hills Event. The City did bring in over $19,000 in sponsorships - which was <br />around $4,000 more than the previous year. However, the event expense did go up <br />from last year. This was due to most prices going up from last year and adding and <br />extending a few activities to fill voids. Does the City Council want to continue <br />offering the event at no charge for the majority of events? <br /> <br />B. Is tbe Council comfortable witb tbe current scope of tbe event? <br /> <br />1. Food (Should we continue to offer a catered dinner?) <br /> <br />a, PRO's: <br /> <br />1. Provides a residential gathering place! <br />]1. Nice catered event where you know the menu ahead of time, <br />Ill, Advertising - Ticket sales may help to advertise the ovcrall event <br /> <br />b, CONS: <br /> <br />1. <br /> <br />Cost: <br />This year's dinner cost $5,526,00 for the food and $8,105,99 for <br />dinner tents/tables/chairs, We brought in $2,454.00 in ticket sales, <br />Therefore, the City's cost for the Barbecue dinner was $11,177 ,99, <br /> <br />\\Earth\PR&PW\Arden Hills Annual Celebration\2005 Celebrating Arden HillsIMemo's\Celebrating Arden Hills <br />Counci105,DOC <br />
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