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. . . Oetober 5, 2005 Removal of tree debris from 9/21/05 storm by S & S Tree Service Page 2 A copy of the October 6, 2005 letter from S & S Tree Service detailing the pricing for the storm cleanup is attached for Council review. It should be noted that S & S Tree Service has offered the City an option to pay half of the final cost total in 2005 and halfin January of2006. As of Wednesday, October 5, 2005, it is estimated that 50% of the debris has been removed. Based on incurred costs, it can be estimated that there will be a need for an additional $90,000.00 plus tax to complete the removal of the remaining debris in the City. In addition, the City will have to share in the costs with the cities of New Brighton and Mounds View for a tub grinder at the New Brighton drop-off site. At this time that cost is unknown. Staff is conservatively estimating the cost to be in excess of $200,000. Staff win continue to provide the City Council with up-to-date financial information as it becomes available. The City's 2005 budget does not have adequate resources to fund the cleanup program. The souree of funding for this program would have to be the General Fund reserves. At the beginning ofthis year the General Fund reserves had a fund balance of$1.3 million dollars. For our size of budget, this would be considered a healthy fund balance. One of the purposes of having a fund balance is to address unplanned contingencies. The September 21, 2005 storm was an unplanned event and the use of General Fund reserves would be considered appropriate for the cleanup program. Requested Council Action Staffrecommends that the City Council authorize staff to continue with the storm debris cleanup program and to approve spending up to $200,000.00 with S & S Tree Service for the completion of the cleanup program. \\Metro-inct.llslArdenHills\PR&Pw\Operations & Maintenance\Misc\2005 Strom Clean Up Contract with S & S..doc