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<br />. <br /> <br />. <br /> <br />. <br /> <br />~ <br />~ILLS <br /> <br />MEMORANDUM <br /> <br />DATE: <br /> <br />Agenda Item 3.F. <br /> <br />January 25, 2006 <br /> <br />TO: <br /> <br />Honorable Mayor and City Council Members <br /> <br />.FROM: <br /> <br />Schawn Johnson, Assistant to the City Administrator <br /> <br />SUBJECT: <br /> <br />Approval of the Chuck Wagon Catering Company Bid Proposal for the <br />Celebrating Arden Hills Annual Catered Meal Event <br /> <br />Backl!round <br />On Novcmber 22nd, City staff mailed out ten requests for proposals to catering service companies <br />throughout the metropolitan area. The deadline for the request for proposals was Deecmber 16th. <br />City staff received two proposals to provide the catered mcal for the Celebrating Arden Hills <br />event City staff did receive a number of inquiries about the City's annual event, but a few ofthc <br />catering companies had already scheduled to work other events on June 24th. A second concern <br />that was raised by one of the catering company's was that the event was too small and that it may <br />not be profitable for their organization. <br /> <br />The two companies that submitted proposals were Chuck Wagon Catering and Twin City <br />Catering. For your review, City staff has attached copies of the bid proposals and a cost <br />breakdown of the two proposals. <br /> <br />The proposal submitted by Chuck Wagon Catering Company was $4,185.45 for the catered <br />meal, staff, and license fees. Chuck Wagon Catering Company is offering the City two options <br />to choose from: <br /> <br />Option A-Hamburgers, Hot Dogs, or Chicken Breasts <br />Option B-Roasted Pig and Carved Turkey-On Site <br /> <br />Thc first proposal submitted by Twin City Catering is $7,379.1 7 for the catered meal, staff, and <br />license fees. Twin City Catering is offering the following food options: <br />-Italian Marinated Chicken Breasts <br />-Hamburgers <br />-Brats <br />-Hot Dogs <br /> <br />IIMetro-inetuslArdcnHillslAdminlAssistant City AdministratOl'lMemo's and Lcttersl2006lCc1cbrating Arden Hills- <br />Catering Proposals.DOC <br />