CCP 05-15-2006 - Laserfiche WebLink

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while the City determines the organization ofthe website and inputs the information. All of the programming and technical services are provided by GovOffice. GovOffice provides a professional look and organization to the website at a fraction of the cost of a custom website design. . Although the website is based on a pre-made template, there is a considerable amount of customization possible. Compared to FrontPage, the updating process is relatively easy for most computer uses. With GovOfficc, City employees would not have to learn any specialized software or web programming language to update the website. Information can be uploaded to the website in preparation for a City meeting and be immediately available for download before public broadcasts. Services included with the GovOffice package includes the ability to set up electronic newsletters, community calendars, forms, links, video files, audio files, pictures, documents, post events that are automatically removed from the website once the event has passed, and the ability for residents to send anonymous concerns to the City. The website has built in search functions and the navigation system automatically updates itself as new webpages are added. The cost [or GovOffice is as follows: $1,050 One-time license and set up fee $75 One-time URL redirect fee $400 One-time custom graphic creation and installation (estimated, optional) $45 Monthly Service Package fee (which is paid $135 quarterly or $540 yearly) $2,065 Estimated cost for the first full year of web site service including one-time expenses $540 Yearly cost after the first year . The license and set up fee is used to reserve space on the GovOffice server for the City's website and for Staff training. With GovOffice, the City of Rose vi lie would no longer host the City's websile. The URL redirect fee is needed to redirect the current City website address (www.ci.arden-hills.mn.us) from the Roseville server to the GovOffice server. The custom graphic is the "banner" across the top of each of the webpage on the website. The custom graphic could contain the City's logo, pictures from the community, and/Or other symbols that represent Arden Hills. Although this is an optional upgrade, the Communications Committee strongly recommends that the City include a custom graphic on the website. The Communications Committee has recommended contacting Derrek Hames to see ifhe would be interested in designing a custom graphic. Mr. Hames is a . resident of Arden Hills, and he designed the current City logo. 2