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<br />. <br /> <br />. <br /> <br />. <br /> <br />Since Staff would be responsible for inputting the data into the website, there would be a <br />one-time cost of employee time to transfer the data from the current website to the new <br />web site. Approximately 40 hours of staff time would be needed to input the data into the <br />new wcbsite. Based on a rate of$27.00Ihour, the estimated cost ofStafftime would be <br />approximately $1080. <br /> <br />GovOffice has provided the City with a 30 day free trail to test Ihe features offered by <br />GovOffice. A sample of the possible templates Arden Hills could use is in Attachment <br />2D-2. To visit the online version of the sample site, please go to <br />http://tria150.govoffice2.com. Please note that this is nol a complete site and is only <br />meant to sample the services offered by GovOffice. <br /> <br />Onc of the most important aspects of Ihe GovOffice web service IS its consistency, <br />reliability, and that it is a more efficient use of Staffs time in the short- and long-term. <br />While the short-term cost savings of purchasing GovOffice may not be significant, the <br />updated web site would be more functional and efficient for residents, visitors, and <br />businesses. Additionally, since updating the website would be easier with GovOffice, the <br />long-term cost of Staff time to maintain the basic functions on the existing website is <br />likely more than $45 per month of Staff time-time that could othelWise be used on other <br />projects. <br /> <br />GovOffice is partnered with International City/County Managcmcnt Association (ICMA) <br />and the League of Minnesota Cities. After visiting a number of websites hosted by <br />GovOffice and speaking with a handful of their clients, Staff has only received positive <br />comments fi'om GovOffice clients. <br /> <br />Stafl Website Overhaul <br /> <br />Budget <br /> <br />It is possible for Staff to update and reorganize the existing website. Based on a <br />preliminary estimate, it would require 80 to ]20 hours of Staff time to completely <br />redesign and update the City's wcbsite. At a rate of $27.00/hour, the estimated cost of <br />Staff time would be between $2,160 and $3,240 for this option. While this is an option, <br />the website would still be proprietary and therefore difficult for most current and future <br />StafTmembers (and future webmasters) to update. <br /> <br />With this option, Staff would also recommend replacing Microsoft FrontPage with a <br />different website editor. Although more research would need to be done to determine <br />which software would best suit the City's needs, website software tends to be in upwards <br />of $500. <br /> <br />Since one of the primary goals of updating the website is to provide more information to <br />residents that are watching City meetings on cable television and through webcasting, the <br />Cable Fund is available to cover the cost of the website update. By providing City <br />Council packets, Planning Commission packets, and other supplementary infonnation on <br />the website, residents will be able to more closely follow City meetings from home. <br /> <br />3 <br />