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<br />. <br /> <br />. <br /> <br />. <br /> <br />~ <br />~~HILLS <br /> <br />MEMORANDUM <br /> <br />DATE: <br /> <br />May 17,2006 <br /> <br />AGENDA ITEM: 3D <br /> <br />TO: <br />FROM: <br />SUBJECT: <br /> <br />Mayor and City Council .1" .LtI f <br />Michelle Wolfe, City Administrator{~~ <br />Motion to Approve O&M Transition Plan <br /> <br />BACKGROUND <br /> <br />On Monday, May 8 the City Council accep1ed the resignation ofO&M Director Tom Moore. As <br />a result, there is a vacancy on staff and a need to develop a plan for future personnel needs in the <br />parks, recreation, and public works area. <br /> <br />DISCUSSION <br /> <br />The O&M Director position was responsible for parks, recreation, and public works functions in <br />the City, In terms of the future, I propose a two-part process, First, I would like approval of a <br />transition plan that will ensure that important functions are appropriately assigned and carried- <br />out Second, with the transition plan in place, I would like to take time to study options for the <br />future of the O&M Department <br /> <br />Transition: <br />I am proposing three actions to provide adequate coverage for the O&M Department The parks <br />and recreation management responsibilities will be separated from the public works <br />responsibilities, and assigned to Michelle Olson and Schawn Johnson, They will take on the <br />director-level responsibilities in each of those areas during the transition, With the additional <br />responsibilities they are taking on, I am recommending a 5% Acting Pay increase for each of <br />them. For purposes of budget calculations, I have estimated the cost for acting pay to be <br />approximately $2800 for six months. If the transition is shorter, the cost will be slightly less; if <br />the transition is longer it will be higher. <br /> <br />The third action I am proposing is the hiring of a Temporary Recreation Programmer. The <br />summer months are the busiest for parks and recreation, and with Michelle Olson taking on <br />additional responsibilities, I recommend the hiring of a temporary programmer to assist her with <br />recreation programs. This cost has been estimated based on 30 hours a week for 12 weeks. <br /> <br />The cost for the transition plan will be covered by salary savings as long as we don't fill the <br />position sooner than five months from now, <br />