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CCP 06-12-2006
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CCP 06-12-2006
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<br />ARDEN HILLS CITY COUNCIL - May 22, 2006 <br /> <br />4 <br /> <br />Councilmember Holden asked on the west side of Lake Johanna Boulevard who was <br />responsible for cleaning that area. Ms. Giga responded Lake Johanna Boulevard was a County . <br />Road and she believed the County was responsible for cleaning it, but she would check into this, <br /> <br />7. NEW BUSINESS <br /> <br />A. Motion to Reiect Bids for the 2006 Ridgewood PMP Construction Proiect <br /> <br />Ms. Giga stated bids were received and opened for the 2006 PMP Ridgewood Neighborhood <br />Improvements on May II, 2006. Bids were received from three contractors with AmI <br />Construction submitting the lowest bid of$I,808,584.32, <br /> <br />Engineering costs for the project were estimaled at $393,310, resulting in a total project cosl of <br />$2,201,894.32, She indicated the low bid was approximately $289,625,90 higher than the <br />Engineer's Estimate and $437,894.32 higher than the feasibility report, <br /> <br />She stated staff has outlined some options on how to proceed with this project and the factors to <br />consider with each option. <br /> <br />Option I: Award the project to low bidder. The Storm Sewer Fund balance is currently negative <br />by approximately $95,000, At the end of this project, the balance would be negative by <br />approximately $200,000. Funds could be reallocated through an internal loan from another <br />account to ensure these needs remain fully funded, Capital and Water Fund balances will also <br />decrease significantly, <br /> <br />. <br /> <br />Option 2: Reject all bids and re-advertise the project early in 2007, While the total project cost <br />may not decrease, this would allow time for lhe tund balances to improve and allow for more <br />sufficient fund allocations when preparing for next year's budget. <br /> <br />She indicated this option would also allow staff time to further review lhe plans and find value <br />engineering opportunities 10 reduce overall project costs. In order to remain proactive with the <br />City's Pavement Management Program, staff would recommend incorporating next year's mill <br />and overlay project with the Ridgewood Neighborhood Improvements construction contract. <br />This may also be more cost-effective for both parts of the project. <br /> <br />Option 3: Reject all bids and postpone the project indefinitely. Staff does not recommend this <br />option, as the plans for the project have been completed. While there would be some additional <br />engineering costs to re-advertise the project, the longer the project is postponed, significant <br />changes may be necessary to the plans. <br /> <br />Ms, Giga stated there were two additional options to present to Council: <br /> <br />Option 4: A ward the project to the low bidder this evening, and authorize staff to discuss <br />changes to the contract with the contact or, in an attempt to reduce project costs, <br /> <br />. <br />
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