CCP 07-31-2006 - Laserfiche WebLink

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. . . ARDEN HILLS CITY COUNCIL - JULY 10, 2006 9 He indicated the 2006 budget did not have any funds budgeted for this purpose. Funds were budgcted in 2005; however, due to other pending priorities this project was not undertaken. Mr. Siddiqui mentioned that there was a Council discussion about carrying over the funds into 2006. A Council decision was made to amend the budget when the City was prepared to implement this projcct. A Council action to proceed witb tbis project would require a budget amendment to the general fund in the amount of $40,000. The remaining $20,000 would be budgeted in 2007. He recommended the Council authorize staff to utilize the services proposed by Cities Digital at an estimated cost of $53,000 witb an understanding that the project would be divided between two fiscal years and to amend the 2006 General Fund budget in tbe amount of $40,000.00. Councilmember Grant encouraged Council to fund some of this out of the Cable Fund as it provided a value as a communication item. Councilmember Larson stated he agreed tbe Cable Fund was the appropriate place to finance tbis project. Councilmember Pellegrin asked if they had also looked at other imaging companies. Mr. Johnson responded Cities Digital did the Roseville imaging and Arden Hills could "piggy back" on Roscville's services. He indicated that the document imaging software and hardware were already set up through the City of Roseville and that it would be difficult for Arden Hills to reccive a better deal from other vendors. MOTION: Councilmember Grant moved and Councilmember Larson seconded a motion to authorize staff to utilize the services proposed by Cities Digital to implement Document Imaging at an estimated cost of $53,000.00, plus an authorization to purchase a server and licensing up to a total amount of $60,000.00. The motion carried unanimously (5-0). MOTION: Councilmember Grant moved and Councilrnember Holden seconded a motion to amend the 2006 budget in the amount of $40,000.00 witb the funds to be taken out of the Cable Fund. The motion carried unanimously (5-0). F. Motion to Approve Joint Use A!!reement with Trinitv Lutheran Parkin!! Lot Ms. Wolfe stated in 2003 the City entered into a Joint Use Agreement witb Trinity Lutberan of Lake Johanna. This agreement commenced on January 1, 2003 and tenninated December 31, 2003. Hazelnut Park is located adjacent to Trinity Lutheran, and the park does not have its own parking lot. Trinity Lutheran has allowed park users to use the church's parking lot. In exchange for this arrangement, the parties entered into a joint use agreement. She indicated although the agreement technically expired in 2003, staff continued to administer payment to tbe church in 2004 and 2005. The church recently contacted her about tbe 2006 payment, which they had not received.