CCP 10-10-2006 - Laserfiche WebLink

Home Browse Search

ARDEN HILLS CITY COUNCIL - SEPTEMBER 25, 2006 3 . B. Internet Protocol (lP) Phone System Discussion Mr. Johnson stated on March 22, 2006, City staff met with Tcrrc Heiser ofthe City ofRoseville IT Department to discuss the City of Arden Hills future phone service needs. The Internet Protocol (IP) phone system is operated through the City ofRoseville's IT Department's computer system. The phones are transfcrable and can be utilized at any location that is connected to the Roseville computer system. He indicated the shared IP Phone system allows participating agencies direct station-to-station dialing between organizations. Connections to thc public telephone network are provided by various telephone com panics. Since the City of Roseville providcs the City of Arden Hills with its network services, the 1P phone system would simply become another network device connected to the system. Also, since the City of Arden Hills shares IT and engineering services with Roseville, the IP phone numbers for thesc staff members would be the same at both citics and shared cmployees would bc accessible to staff and the public rcgardless of location. He requested Council's input regarding the possibility of switching the existing phone system to the Internet Protocol phone system currently being offered by thc City ofRoseville. Councilmember Holden asked how the 91 I system would work. Mr. Heiser, City of Roseville, explained how the 911 system would function and how the backup services worked. . Couucihnember Holdcn asked if staff had done a cost estimate if thc phone number would be required to bc changed at City Hall. Ms. Wolfc responded they had not prepared any kind of cost estimate. She noted stationary and busincss cards would need to be changed, but it was likely that much of the stationary stock would be used up bcforc any change. She noted the reason they were looking at changing this is bccause the current system is old, incfficicnt, and difficult to use. Councilmcmber Grant asked if there was a cost to connect or discOlmect service. Mr. Heiser responded adding or removing a phone was a very minimal cost. Councilmember Holden asked if they would keep an analog line. Ms. Wolfe statcd they had not considered this, but it was probably a good idea and staff would discuss this. Shc noted this would probably be implemented after the budget was approved, possibly sometime in January. MOTION: Councilmembcr Grant moved and Councilmember Pellegrin seconded a motion to approve Roscvillc Implementation of Internet Protocol (IP) Phone System. The motion carried unanimously (4-0). C. Motion to Approve Chanee Order #1 to Arnt Construction in the amount of $43,254.24 for the 2005 Red Fox/Grey Fox PMP Proiect Mr. Brown stated the City awarded Arnt Construction Company, Inc. of Hugo, MN the 2005 Pavement Management Program on August 8, 2005 for a total contract amount of $1 ,375,247.66. . The project was substantially completed in late October, 2005. A final walk through with URS