CCP 01-22-2006 Work Session - Laserfiche WebLink

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~ '. . /]'\~ HILLS ..,,;<.:,~.!";;.,:' '-." ]'\>]EMORANlllIUM II) A TJF: : January 22, 2007 A{;!F:l\;JOlA llTEl\ll 2.B TO: Mayor and City Council FROM: Michelle Wolfe, City Administrator ~\~;J SlmJJECT: Work Session Discussion: 2007-201 I Capital Improvement Program (CIP) Attached is an update from Civil Engineer Kris Giga. Council sa\\' several drafts of the proposed five-year CIP during calendar year 2006. Staff has made a few adjustments to the PMP projects, as outlined in Kris' memo. However, the balance of the five-year plan is consistent with earlier drafts reviewed by the City Council. The Council has not f0l111ally approved a five-year CIP since 2005. Staff is recommending that IV we approve a five year CIP, for the years 2007-2011. This is an important step to take far a .. ~., ': ,~:.. .'.., ,~.~;:. number of reasons. The CIP is a plan, not a budget. As an approved plan. it serves as a guideline for staff'to focus planning effarts for upcoming projects. It is also a critical clement for financial and budget planning purposes. We need a basis on which to base projections, and an approved capital program is that foundation. Capital projects and purchases are always large enough that they "v'ill not proceed without separate action by the City Council. However, by a approving a five-year program, we can work toward these goals, with the flexibility to recommend and adopt changes along the way. As part of the annual budget process, the current year of the CIP will be incorporated into the actual budget. One of the staff goals for 2007 is to incorporate the approved CIP into a software program and create a more complete CIP document. This document will include project descriptions; maps estimated costs (by category), proposed funding sources, and other information. If there arc no concems raised by the Council during the Work Session, statT wi]] proceed with placing the CIP on the regular meeting agenda far Monday, January 29. \'-mctro- incf,anlen hill> '.~lhllln\<. 'ily /\dministrat()r"'Jl.lel1lo\.:~I)07\ 1-22-07 ClI' Update.dllL" IV _ ...t.".. ::.:,.. ." .~;"~-: