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<br />how often meetings are held, the number of vacancies and any special <br />requirements). <br />4. Ifthere are existing applications on file, the Council liaison, <br />committee/commission chair, and staffliaison will meet to determine whether <br />additional recruitment is necessary for filling a new vacancy. <br />5. To encourage wider public participation on committees and commissions, <br />members will not be allowed to serve more than nine (9) consecutive years on a <br />particular committee or commission. Members who have completed their terms <br />are eligible to apply for appointment to a vacancy on another Committee or a task <br />force. <br />6. City residency is required unless exempted by State Statutes or City Ordinance. <br />7. The Assistant City Administrator shall keep all application materials received <br />during the calendar year. If a vacancy occurs during the calendar year, previous <br />applicants will be considered for the vacant position. The Council reserves the <br />right to appoint any qualified candidates even though they did not apply as a <br />result of an advertisement. <br />8. All applications received will be acknowledged with a letter to the applicant <br />outlining the expected time frame for appointing a new member(s) to a committee <br />or commission. The acknowledgement letter will be signed by the Assistant City <br />Administrator and the staffliaison. <br />9. There is no implied guarantee of appointment or reappointment to any committee, <br />commission, or task force. The sole responsibility for appDintment to any City <br />committee lies with the Mayor as the recommending authority and the City <br />Council as the confirming authority. <br /> <br />GUIDELINES FOR APPOINTING TASK FORCE MEMBERS- <br /> <br />1. Offer Arden Hills residents the opportunity to participate on a City task force. <br />2. A time-line for the task force to complete their City Council directive will be <br />provided. <br />3. City staff shall advertise all task force opportunities. The ad shall include a brief <br />description of the task force, time and days of meetings, how often meetings are <br />held, the number of vacancies and any special requirements. City staff may utilize <br />the following resources to advertise the task force openings: local newspaper, City <br />newsletter, City of Arden Hills Web site, local access cable channel, and at City <br />Hall. <br />4. City residency is required unless exempted by the City. <br />5. The Assistant City Administrator shall keep all applications materials received <br />during the calendar year. If a vacancy occurs during the calendar year, previous <br />applicants will be considered for the vacant task force position. <br />6. Formal interviews are not required, but encouraged when there are multiple <br />candidates for the same position. For a broad-based task force, there should be <br />emphasis on having representation of a variety of skills, aptitudes, geographic <br />locations, etc. <br />7. The Council reserves the right to appoint any qualified candidates even though <br />they did not apply as a result of an advertisement. <br /> <br />3 <br />