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<br />ARDEN HILLS CITY COUNCIL WORK SESSION - MAY 21, 2007 <br /> <br />5 <br /> <br />milestones. She commented that the milestones indicate when the technical study should <br />be done in order to provide a document to Council by October S, 2007. <br /> <br />Mayor Harpstead asked if the environmental assessment is in the same schedule. <br /> <br />Ms. Frick replied that was correct. She stated SRF and staff are included at meetings held <br />by other consulting team members so that there is an understanding that SRF is the City's <br />representative. <br /> <br />Mayor Harpstead stated the schedule is very aggressive and asked where the biggest risk <br />is on the schedule. <br /> <br />Ms. Frick replied she is trying to build in the work sessions and updates so the City <br />Council is not uncomfortable with what they are approving. She stated the challenge is to <br />make sure the Council has the information they need when they need it. <br /> <br />Councilmember McClung inquired as to the impact of the schedule and the lag time to <br />analyze the data. He asked where the potential might be for major problems. <br /> <br />Ms. Frick replied the team talks the schedule through and understands what milestones <br />they have no control over. She stated there is an understanding among the consultant <br />team that the milestones are important. <br /> <br />Councilmember Holden stated many newsletters are currently distributed and indicated <br />concern that more would be added. She asked about the communication plan. <br /> <br />Ms. Frick replied the scope of SRF is to provide content to the City, who would then <br />communicate the information to the public. <br /> <br />A discussion ensued on the newsletter. <br /> <br />Councilmember Holden asked what the kick-off meant in this instance. <br /> <br />Ms. Frick replied it is generally when a project starts. She stated expectations and <br />schedules are discussed. She reported two meetings have been held thus far and they are <br />scheduled to meet weekly. <br /> <br />Mayor Harpstead summarized that there is a schedule and a team. He asked how SRF <br />would inform the Council when meetings are held. <br /> <br />Ms. Frick replied the chart depicts when the meetings are held. <br /> <br />Mayor Harpstead asked ifthere are specific actions required by Council at this time. <br /> <br />Ms. Frick replied not at this time. <br />