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<br /> <br />~ <br />EN HILLS <br /> <br />MEMORANDUM <br /> <br />DATE: <br /> <br />July 11, 2007 <br /> <br />AGENDA ITEM: 2.F. <br /> <br />TO: <br /> <br />Honorable Mayor and City Council <br />Michelle Wolfe, City Administrator <br /> <br />FROM: <br /> <br />Michelle Olson, Parks and Recreatio&/~anager <br />Greg Hoag, Public W orks Director~ <br /> <br />7'J1{!} <br /> <br />SUBJECT: <br /> <br />Parks, Trails, Facilities Inventory and Maintenance Plan <br /> <br />BACKGROUND <br />The Public Works Department has been working ou producing a Parks, Trails, Facilities <br />Inventory and Maintenance Plan for the past year. The Parks Trails and Recreation Committee <br />(pTRC) and the City Council rely on staff to make recommendations on replacement of the <br />existing parks, trails, and facilities. This maintenance plan is being created to guide staff in <br />properly and proactively maintaining the existing facilities and grounds. This document is a <br />guideline that has the capability of withstanding turnover of staff and changes in recommended <br />standards and maintenance practices. It is also a document that is continually evolving. This <br />plan is simply a guideline and can be adjusted based on evaluation of the scheduled maintenance. <br />A detailed description of some of the specific elements of the plan follows. Staff has also <br />attached numerous working documents of the plan for Council review. <br /> <br />Plavground Structure Replacement - In the past, the City has used a fifteen year replacement <br />schedule on all of its playground structures. However, staff has reviewed the schedule and the <br />condition of the existing playgrounds. Through this review, we are recommending changing this <br />to a twenty year replacement plan. It is important for this replacement schedule to be flexible to <br />account for safety regulation changes, ADA compliance standards, and unexpected equipment <br />failures or problems. All playground structures are entered into an asset management software <br />program, where all specifications, repairs, damages, and replacement parts are documented. Our <br />structures are inspected monthly and small minor repairs are taken care of by the Public Works <br />staff. <br /> <br />Tennis Court Resurfacing/Reconstructiou - In 2006, staff presented a tennis courtlhard court <br />replacement schedule which placed the courts ou a six to eight year cycle. In most situations, the <br />maintenance plan will consist of court resurfacing. However, if resurfacing does not solve <br />previous crack issues in the court, reconstruction would be considered. As part ofthe annual <br /> <br />\\Metro-inet.us\ardenhills\PR&PW\Parks\Memos\Council Memos\Parks Trails Facilities Maintenance Plan 07.doc <br />