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<br />Parks, Trails, Facilities Inventory and Maintenance Plan <br />Page 2 <br /> <br />budget process the year before the scheduled replacement is to take place, staff will make an <br />assessment on the court and recommend the plan of action. <br /> <br />Trail Replacement - Public Works staff has been working on an inventory of all of our trails, <br />including trail width, surface, materials and lengths. As you can see from the spreadsheet <br />included, it is a work in progress. Once the trail inventory is finished, the City will move <br />forward in utilizing Goodpointe Technologies to perform a condition assessment of our trails. <br />This program is similar to the street pavement management program GoodPointe Technologies <br />has been working on in Arden Hills. This will help staff and the PTRC to properly schedule <br />routine maintenance and reconstruction projects. Missing trail links are listed in the <br />Comprehensive Parks, Trails, and Open Space Plan, adopted by the Council in May 2002, and in <br />the Strategies for Parks, Trails, and Community Building, adopted in April 2006. Staff and the <br />PTRC are always looking for opportunities for possible funding assistance to help fund new <br />trails and park projects. <br /> <br />Public Works Equipment <br />In 2006, City Staff began the process of creating a Public Works Capital equipment inventory list <br />as a guideline for budget planning. This list identifies the year in which the asset was purchased, <br />its anticipated replacement year, the current miles or hours on the equipment, and the estimated <br />replacement cost. The next step ofthis process is to develop a long range plan for equipment <br />replacement. This would also include identifying what additional equipment may be needed as <br />plans for TCAAP begin to develop. Staff will also look at the financial aspects of this plan in an <br />attempt to avoid financial peaks and valleys from year to year in the CIP. One possible way to <br />accomplish this is to create an equipment replacement fund where the City would make annual <br />contributions based on a depreciation schedule for each piece of equipment. Each vehicle would <br />have a "depreciation schedule" which would define the annual contribution, this would be based <br />on the anticipated replacement year and expected replacement cost. In February 2006, staff <br />began electronically tracking repairs to equipment. Attached are the completed work orders for <br />our 2001 Toro Grounds Master. As staff evaluates equipment for replacement, these work orders <br />will assist us to evaluate repair costs related to the equipment. <br /> <br />Fixed Assets - Buildings and Amenities <br />The Public Works Department is curreutly working on gathering building and amenity inventory <br />for all of our Parks. This type of report will be critical to help guide staff in managing the <br />maintenance and replacement of park structures and amenities. Staffhas included a couple of <br />reports as an example. As in the case of the trail inventory, this project is a work in progress. <br /> <br />RECOMMENDATION <br />This information has been provided for information purposes and to facilitate discussion. <br /> <br />\IMetro-inet.us\ardenhills\PR&PW\ParkslMemos\Council Memos\Parks Trails Facilities Maintenance Plan 07.doc <br />