07-16-07 Item 2F, Parks Trails Facilities Inventory & Maintenance Plan

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Parks, Trails, Facilities Inventory and Maintenance Plan Page 2 budget process the year before the scheduled replacement is to take place, staff will make an assessment on the court and recommend the plan of action. Trail Replacement - Public Works staff has been working on an inventory of all of our trails, including trail width, surface, materials and lengths. As you can see from the spreadsheet included, it is a work in progress. Once the trail inventory is finished, the City will move forward in utilizing Goodpointe Technologies to perform a condition assessment of our trails. This program is similar to the street pavement management program GoodPointe Technologies has been working on in Arden Hills. This will help staff and the PTRC to properly schedule routine maintenance and reconstruction projects. Missing trail links are listed in the Comprehensive Parks, Trails, and Open Space Plan, adopted by the Council in May 2002, and in the Strategies for Parks, Trails, and Community Building, adopted in April 2006. Staff and the PTRC are always looking for opportunities for possible funding assistance to help fund new trails and park projects. Public Works Equipment In 2006, City Staff began the process of creating a Public Works Capital equipment inventory list as a guideline for budget planning. This list identifies the year in which the asset was purchased, its anticipated replacement year, the current miles or hours on the equipment, and the estimated replacement cost. The next step ofthis process is to develop a long range plan for equipment replacement. This would also include identifying what additional equipment may be needed as plans for TCAAP begin to develop. Staff will also look at the financial aspects of this plan in an attempt to avoid financial peaks and valleys from year to year in the CIP. One possible way to accomplish this is to create an equipment replacement fund where the City would make annual contributions based on a depreciation schedule for each piece of equipment. Each vehicle would have a "depreciation schedule" which would define the annual contribution, this would be based on the anticipated replacement year and expected replacement cost. In February 2006, staff began electronically tracking repairs to equipment. Attached are the completed work orders for our 2001 Toro Grounds Master. As staff evaluates equipment for replacement, these work orders will assist us to evaluate repair costs related to the equipment. Fixed Assets - Buildings and Amenities The Public Works Department is curreutly working on gathering building and amenity inventory for all of our Parks. This type of report will be critical to help guide staff in managing the maintenance and replacement of park structures and amenities. Staffhas included a couple of reports as an example. As in the case of the trail inventory, this project is a work in progress. RECOMMENDATION This information has been provided for information purposes and to facilitate discussion. \IMetro-inet.us\ardenhills\PR&PW\ParkslMemos\Council Memos\Parks Trails Facilities Maintenance Plan 07.doc