08-20-07 Agenda Item 2D, PMP Philosphy

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CIP Discussion 8/16/2007 Page 2 . Improve neighborhood aesthetics, property owner's quality oflife, and property values. . Use the Pavement Condition Index (PC1) as a guideline to determine the appropriate maintenance strategy. . Neighborhood approach to annual maintenance/improvement projects where feasible. . Budget management- how the project is funded (Assessments, Municipal State Aid Funds, Enterprise Funds, etc.) In 2006, the City contracted with GoodPointe Technologies to develop a database for pavement management and perform a detailed, multi-year network level budget analysis on the City's pavement network. At the May 2006 Work Session, staff presented the results of GoodPointe's report; the meeting minutes are attached. Four scenarios were discussed: . Scenario 1: Spend $] million per year on street improvements. Over a 20 year period, the average pavement condition index (PCI) rating would increase from 64 to 77. . Scenario 2: Maintain current average PCl of 64. Over a 20 year period, this would cost $14.5 million. . Scenario 3: Increase the average PCI from 64 to 75, an average benchmark PCl for cities in the metro area. Over a 20 year period, this would cost $16 million. . Scenario 4 modeled the existing five year CIP, which resulted in a PCI rating of 65 after the fIve year period. The general consensus at the May 2006 Work Session was that Scenario 3 was the most desired option. Staff requests that the City Council discuss whether the consensus still exists and consider formalizing the 20-year goals as part of the PMP policy update. Scenario 3 included an aggressive approach, budgeting more projects in the fIrst five years to increase the PCI to 75, and then maintain that rating for the rest of the 20-year period with a lower budget. Stafflessened the intensity of the early "spike" in spending, and presented a revised Scenario 3 as the 2007 -20 II CIP, which was adopted in January, 2007. Staff had GoodPointe run the 2007-2011 CIP to see how it impacts the PC!. Based on the current CIP, the average PCI rating will increase from 64 to 72 by 2011, increasing to 75 in the next five years and then maintaining a rating of 75 to the end of the 20-year period. The cost of this scenario over a 20 year time frame is $19.9 million. CONCLUSION Staff is requesting questions and comments from the City Council regarding the PMP philosophy. Once we receive feedback, we will proceed with revising the 2001 PMP philosophy and bring it to the City Council for review and approval.