08-27-07 Item 7A, Eng Consultant Pool

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~ ~ EN HILLS MEMORANDUM DATE: August 23, 2007 AGENDA ITEM 7.A. FROM: Mayor and City Council Michelle Wolfe, City Administrator Kristine Giga, Civil Engineer ~ Deb Bloom, City Engineer Greg Hoag, Public Works Director TO: SUBJECT: Municipal Engineering Consultant Pool BACKGROUND The City of Arden Hills has contracted with URS, Inc. (formerly BRW, Inc.) for engineering services since 1998. Until 2006, URS served as the City Engineer. In 2006, the City entered into a Joint Powers Agreement (JP A) with the City of Roseville for engineering services, designating the City of Rose vi lie as the City Engineer. The intent of the JP A was to provide the City with an on-site staff member to conduct day to day engineering activities and manage engineering related projects. It was anticipated that the use of consultants would still be needed for more specialized projects or projects that Roseville did not have the capacity to accommodate. At the March 26,2007, meeting, the City Council authorized staff to conduct a request for qualification (RFQ) process for engineering services. The RFQ was sent to 25 civil engineering firms in the Metro area on May 25,2007. The RFQ was also posted on the City's website, as well as the League of Minnesota Cities' website, where several other firms also learned of the opportunity. The City accepted submittals until June 25, 2007; 22 proposals were received. DISCUSSION Five categories of service were established for the RFQ. Stafffelt by separating out some of the different divisions of civil engineering, we would also interest smaller or more specialty firms to apply. The following briefly describes each category of service. Planning . Prepare~ review, update and revise comprehensive water, sanitary sewer, storm sewer, water quality, storm water management, transportation, and park system plans for the City of Arden Hills. \\Metro-inet.us\ardenhills\PR&PW\Engineering\2007\Council_ Actions\8-27 -07Mema _ ConsultantPool.doc