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<br />~ <br /> <br /> <br />~ <br />EN HILLS <br /> <br />DATE: <br /> <br />October 19, 2007 <br /> <br />AGENDA ITEM 4.C. <br /> <br /> <br />MEMORANDUM <br /> <br />TO: <br /> <br />Mayor and City Council <br />Michelle Wolfe, City Administrator <br /> <br />FROM: <br /> <br />Michelle Olson, Parks and Recreation Manager 1Y(a <br /> <br />SUBJECT: <br /> <br />Authorize Staff to Contract with Tower Cleaning Systems, Inc. for Basic <br />City Hall Cleaning Services in an Amount not to Exceed $10,799.16 <br />Annually. <br /> <br />BACKGROUND <br />The City has contracted with A-I Contract Cleaning for Basic Cleaning Services at City Hall since <br />June of2005. Staff has been generally satisfied in the service provided since that time. However, in <br />order to ensure that the City was receiving competitive pricing, staff did solicit quotes for service <br />beginning in 2008. The City currently pays $1,379.18 monthly for basic cleaning services at City <br />Hall. <br /> <br />Staff received four proposals, including our current Cleaning Company, A-I Contract Cleaning. <br />Cost proposals are listed below: <br /> <br /> Monthly Service Annual Expense <br /> Including tax Including Tax <br />Tower Cleaning Systems, Inc. $899.93 $10,799.16 <br />Carlson Building Services, Inc. $1,065.00 $12,780.00 <br />· A -I Contract Cleaning $1,272.68 $15,272.16 <br />Jani-King $1,491.00 $17,892.00 <br /> <br />*Current Cleaning Service <br /> <br />The lowest quote was submitted by Tower Cleaning Systems, Inc. After review of the proposals, <br />staff is recommending that we switch our Cleaning Contract to Tower Cleaning Systems beginning <br />January 1, 2008. Our current contract requires sixty days notice in writing to terminate the contract. <br />Our new contract will be an open contract that would require a thirty day notice in writing to <br />terminate services. If Tower Cleaning Systems wants to increase prices, they would need to propose <br />a new contract for service. This does not happen very often. The City will save approximately <br />$5,751.00 annually by changing to Tower Cleaning Systems, Inc. Staff checked references on the <br />two lowest proposals and had positive results for Tower Cleaning Systems, Inc. They service <br />\\Metro-inet.us\ardenhi11s\PR&PW\Parks\Memos\Council Memos\Cleaning Contract07.doc <br />