11-19-07 Budget-CIP Document - Laserfiche WebLink

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Page 2 of30 2. This budget includes a new full time position of Deputy City Clerk. Staff is proposing this position to address on-going work load on existing City staff. A more detailed outline of the position will be presented to the City Council prior to the work session. 3. The general fund budget has absorbed costs that were previously charged to other funds or were funded from other sources. For example, in 2007 approximately $39,000 was transferred from the Community Services Fund (i.e. gaming proceeds) to the General Fund for Recreation Programs. Due to legislative changes, those funds may only be used for Public Safety purposes. Another example is that some personnel costs previously charged to the EDA General Fund were transferred to the Planning Department budget in the General Fund, due to a lack ofrevenues to support these expenses. 4. Staff spent a significant amount of time reviewing expense allocations in the following departments: Streets, Parks Maintenance, Water, Sanitary Sewer, Surface Water Management, Goverrunent Buildings, and Recreation. Many adjustments have been made to various line items such as salaries, benefits, supplies, equipment repairs and maintenance, and others in order to more accurately reflect actual costs. In addition, staff is planning for the anticipated retirement of an employee and have therefore budgeted costs for unused accrued leave. 5. New this year are Administrative Charges to the Enterprise and Special Revenue funds to recover the costs of overhead and services provided by General Fund Departments. 6. Audit charges have been included in the Recycling and Surface Water Management funds to account for their share of these charges. 7. Staff is proposing a new Equipment, Building, and Replacement fund. At this time no funds have been allocated to this fund. Staff has proposed possible funding sources that we can discuss further during the work session. 8. Staff is recommending a new Emergency Management budget. There are no new operating expenses for this City function; however, expenses previously included in other budgets such as Government Buildings have been transferred to this new budget in order to more accurately account for the City's expenses related to Emergency Management. 9. Staff eliminated $6,200 for membership in the 1-35W Corridor Coalition. City Council should be aware ofthis change should you desire to add this amount to the final budget. 10. Staff did not include some items that have been discussed previously but may need reconsideration: . A proposed part-time Economic Development Assistant (per the EDC Strategic Plan) . A fence for the south Water Tower (staff believes there may be justification to reconsider this fence and will be prepared to discuss with City Council at the work session. ) II. The proposed budget includes items that City Council may wish to discuss further: · $5,000 for a general contribution to Northwest Youth and Family Services, and $1,000 for the NYFS Annual Meeting. (These amounts are in addition to the contributions made to NYFS on the City's behalf by Saint Mary's Ukrainian Church.) . $35,000 for a consultant to assist the City with preparation of design standards for the County Road E business district. 4