12-17-07 Item 1D CIP PMP Discussion

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CIP Discussion 12/13/2007 Page 3 The following table summarizes the average annual funding for Scenarios D through G. These scenarios were run with a goal PCI of75 in a given period of time, as opposed to a set dollar amount. Scenario Average Annual Funding ($K) D (15 vears with CIP) $925.86 E (15 years without CIP) $882.99 F (10 years with CIP) $591.15 G (10 years without CIP) $649.96 The results of the analysis indicate that any of Scenarios D through G will accomplish the desired goal of reaching a PCI of 75, generating a similar backlog. Of the scenarios based on a fixed dollar amount, Scenario A most effectively reduces the backlog of the system. Staff would like the City Council to note that the results of any of these analyses would be adjusted to best meet additional factors used in determining projects, and once adjusted, the budget would vary slightly from what is currently listed in the table. Listed below are some of the additional factors that staff considers when developing a PMP. The primary factor is recommending the right treatment on the right Davement at the right time. . Capture mill and overlays at the appropriate life of the pavement- not too late, but also not too early. . Consider other reasons for reconstruction: utility issues, storm water management, structural/sub- grade problems that cannot be addressed by a mill and overlay. . Correct safety issues in deteriorated streets that may cause damage to vehicles, bicycles, or walkers in our neighborhoods. . Improve neighborhood aesthetics, property owner's quality of life, and property values. . Use the Pavement Condition Index (PCI) as a guideline to determine the appropriate maintenance strategy. . Neighborhood approach to annual maintenancelimprovement projects where feasible. . Budget management- how the project is funded (Assessments, Municipal State Aid Funds, Enterprise Funds, etc.) CONCLUSION Staff is requesting questions and comments from the City Council regarding the PMP. Once we receive feedback at the work session, we will revise the proposed five year CIP, work with the Finance Department on a financing plan and bring it to a post-meeting work session on January 14 for review. We will then make final revisions and propose a CIP for adoption at the January 28 regular City Council meeting.