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<br />DRAFT - City of Arden Hills <br /> <br />7. Process Expectations <br /> <br />The chosen consultant will, with guidance from the City, engage the stakeholders during the <br />course of this project. Stakeholder engagement exercises/events must be structured so as <br />to invite input related to community preferences while providing context in terms of overall <br />City goals. Stakeholders shall include, but are not limited to: <br />o Business organizations and business owners/managers <br />o Property owners and managers <br />o Residents (home owners and renters) <br />o Elected and appointed City officials <br />o Ramsey County transportation officials <br />o B-2 District users (i.e. visitors, shoppers, and other stakeholders) <br /> <br />A steering committee will be established by the City to provide feedback and guidance and <br />to assist with community outreach. However, it remains the responsibility of the consultant <br />to provide the resources to engage the community at I e as well. City staff will provide <br />technical expertise, city codes and ordinances, avail stakeholder contact information, <br />provide meeting facilitation assistance, help draft p ices, and other applicable <br />resources. The consultant will be expected to: <br />o Strategize with city staff on communica . <br />o Provide city staff with text and graphics <br />o Potentially organize and orchestrate wi <br />o Produce large scale graphic repres <br />be used in public meetings. <br />o Document communication and <br />process in the form of meeti <br />forms. <br />o Community engagement acti ill include at least the following: <br />o Five (5) meeting eering committee. <br />o Two (2) visioni hese two meetings will be designed to capture <br />the communit vision for the study area, issues of particular <br />concern, and opp n s for improvements. <br />o Three (3) large publi orums/workshops. These meeting should address the <br />initial findings meeting to review base data and assumptions, discuss and <br />work through land use recommendations, create development concepts and <br />design guidelines; and a final meeting to present recommendations. <br /> <br /> <br />d public engagement tactics <br />ded for communications materials. <br />taff public meetings and forums. <br />rious aspects of the study area to <br /> <br />easures undertaken throughout the <br />ribution lists, sign-in sheets, and comment <br /> <br />8. Project Schedule <br /> <br />Respondents to this RFP should propose a process timeline and schedule for completion of <br />each plan element, as well as the final plan, with consideration to these parameters: <br />o Services and products related to this request for proposals are to be completed by <br />September 30, 2008. <br />o Two (2) visioning sessions and (3) public forums/workshops are to be held at times <br />and locations accessible to all potential participants. The visioning sessions shall be <br />conducted within one month of contract execution and the first forum shall be <br />conducted within two months of contract execution. <br />o Five (5) meetings with the steering committee may need to be held. <br /> <br />Issued: <br /> <br />6 <br />