7C, Motion to Authorize Staff to Contract with Bolton & Menk

Home Browse Search

9/4/2008 Page 2 cost to present the study results at a City Council meeting, a Parks, Trails and Recreation Committee meeting, and a public information meeting. The proposal amounts are listed below: Consultant Proposed Base Fees Meeting Fee (per each) Bolton & Menk $7,965* $400 Kimley-Hom $28,150 $1,233 WSB $29,496 $2,300 * Base fee reduced to $5,000 if awarded together with 2009 PMP project Staff recommends Bolton & Menk, Inc. for this work. Bolton & Menk staff is experienced in municipal projects, including trail design, and also has knowledge and a good understanding of the intricacies of working near lakes and wetlands. Bolton & Menk staff has worked on other projects that fall within the Rice Creek Watershed District~s (RCWD) jurisdiction, and is familiar with their rules and requirements. Bolton & Menk has also recently been working with the City on other transportation related projects; City staff has had a positive experience with this firm and feels the proposal that has been submitted best meets the intent of the project and the City~ s needs. FINANCIAL IMPLICATIONS The costs to complete this feasibility report will be paid for out of the Special Revenue Parks Fund. The amount budgeted in 2008 for this study well exceeds the price of the proposal submitted by Bolton & Menk. Bolton & Menk has also indicated that if they are also awarded the 20(}9 PMP project, the base fee would be reduced to $5,000, given the close proximity oft~e two projects. Staff recommends including the optional costs of attendance at City meetings and determining at a later time whether or not to utilize this service. RECOMMENDED COUNCIL ACTION Authorize Staff to Contract with Bolton & Menk, Inc. to Prepare a Feasibility Report for the Future Snelling/Old Highway 10 Trail with Improvelnents to CP Rail Bridge for Pedestrian Crossing in an Amount Not to Exceed $6,200.