7B, 2009 PMP & Resolution 2008-030

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PROJECT SCOPE & ApPROACH PROJECT CONSTRUCTiON OBSERVATiON: Bolton & Menk's construction observer will attend the pre- construction meeting and all construction-related meetings required by the City of Arden Hills. The construction observer will be on the project site daily, serving as a full-time liaison between the City and the contractor. The construction observer will review the work completed by the contractor to detelmine if the project is in general conformance with the plans and specifications, and will report to the project Inanager if any work is unsatisfactory. The construction observer will review all materials testing and advise the project manager of any deficiencies. The construction observer will maintain orderly files including a daily construction diary to be submitted to the City at the end of each week. The construction observer will perform erosion control inspections and facilitate the storm water pollution prevention plan for the project with oversight from the project manager. The construction observer will also assist the City Staff with resident concerns and issues by meeting with adjacent property owners as necessary and reporting these issues to the City. For the purposes of this proposal we estimate our construction observer will spend 45 hours per week on the project for 16 weeks. Weare prepared to consider an alternative construction schedule if desired. Construction testing will be coordinated by the project representative, but will be contracted separately by the City. PROJECT CONSTRUCTiON ADMINiSTRATION: Bolton & Menk, Inc. will organize and conduct all required construction meetings, including the pre-construction meeting and weekly on-site progress meetings. The project manager will respond to any design questions from the City, contractor, or residents; maintain regular contact with the construction observer and will advise the City of the project - s progress and conformance with the contract doculnents; and track field notes and testing. Construction ne\vsletters win be prepared by the project manager on a monthly basis for distribution to keep neighborhood residents infonned of the construction activities and schedule. The project manager will also prepare all required adlninistration documents including pay estimates, change orders, etc. For the purposes of this proposal, we estilnate our project manager will spend 8 hours per week during a 16-week construction period. We are prepared to consider an alternative construction schedule if desired. PROJECT CONSTRUCTiON STAKiNG: Bolton & Menk, Inc. will provide all necessary constluction staking for storm sewer, watermain and sanitary sewer construction. Staking information will include line and grade at intervals appropriate for the utility construction. Construction staking, including line and grade, will also be provided for curb and gutter, sidewalk and trails at intervals of no more than fifty feet. Cut sheets will be maintained for all staking with copies being provided to the contractor. We will also keep survey records of the construction for creating record drawings. AS-BUILT DOCUMENTATION: Upon completion of the project, Bolton & Menk, Inc. will compile construction records maintained by the construction observer, contractor and construction staking crew for the purpose of preparing record drawings of the project. These drawings will be prepared in AutoCAD and will comply vvith the requirements of the City of Arden Hill's standards. Record drawings will be delivered to the City of Arden Hills in both hard copy and electronic format.