7B, 2009 PMP & Resolution 2008-030

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9/4/2008 Page 2 will be a not to exceed cost based on actual hours spent on the project. The proposal amounts are listed below: Consultant Proposed Fees Bolton & Menk $147,238 MFRA $176,000 WSB $221,528 Kimley-Hom $237,380 Staff recommends Bolton & Menk, Inc. for this work. Bolton & Menk staff is experienced in municipal street reconstruction projects, including underground utility design, rain gardens and other storm water best management practices. Bolton & Menk staff has worked on other projects that fall within the Rice Creek Watershed District's jurisdiction, and is familiar with their rules and requirements on street reconstruction projects. Bolton & Menk has also recently been working with the City on other transportation related projects; City staff has had a positive experience with this firm and feels tIle proposal that has been submitted best meets the intent of the project and the City's needs. The approval of the attached resolution is required for the Minnesota Chapter 429 Assessment Process. City Council has already directed staff to begin the feasibility study; the resolution is being presented at this time to ensure that proper procedures are followed for the project. FINANCIAL IMPLICATIONS From March 2007, through July, 2008, Roseville's Engineering Department has expensed $50,893.29 in fees for field survey and beginning preliminary design. Combined with Bolton & Menk's proposed fees of $147,238, the total engineering fees for the project are estimated at $] 98,131.29; this is consistent with what staff had originally anticipated for this project. These engineering services will be paid for from the PIR Fund; these fees are incorporated into the total project cost that is assessed back to property owners. The breakdown of project fees is attached in the proposal submitted by Bolton & Menk. The consultant is aware that fees pertaining to final design and construction services are contingent upon the City Council ordering final plans following the public hearing. The 2008 budget includes $35,000 for the preparation of a feasibility report. Roseville's Engineering Department has spent $4,946.62 in 2008. Bolton & Menk's estimate to complete the feasibility report is $15,434. These two expenses are within the budgeted amount for 2008. If authorized, final design would begin in January, 2009, and would be a part of the 2009 budget.