4J, Motion to Authorize Hiring of a Deputy Clerk

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e. Tracks Council requests and follow-up f. Coordinates the process of ensuring minutes of the meetings of the Council and Planning Commission are prepared, edited, reviewed, and approved g. Coordinates and assists in the preparation of City Council Meeting agendas - ensures all meetings are properly noticed and posted h. Drafts and coordinates publications and mailings of all legal notices for the City as required by State Statutes and City Ordinance 4. Provides administrative support for hiring processes a. Ensures job announcements are published and posted b. Creates a record of applications received and creates data base for correspondence to applicants c. Tracks Veterans Preference forms d. Schedules interviews e. Organizes interview materials 5. Develops processes and procedures necessary to administer the City's compensation plan a. Process for notifying department heads in advance of scheduled employee performance evaluations and providing the necessary performance evaluation forms, to enable performance evaluations to be completed prior to the anniversary date b. Process and procedure to ensure employees receive scheduled step adjustments 6. Administers the requirements of the Family and Medical Leave Act 7. Supervises and coordinates the City elections process a. oversees the voter registration process, and the maintenance of the voter registration files b. manages the absentee ballot process c. prepares and publishes election notices d. arranges polling locations e. coordinates maintenance and testing of the voting machines f. recruits election judges g. conducts training of election judges h. oversees election day process i. tabulation and reporting of election results 8. Oversees the City's licensing process in accordance with City Ordinance and State Statute: a. liquor b. business c. gambling d. peddler, solicitor, and transient merchants e. tobacco \\metro-inet.us\ArdenHills\Admin\City Administrator\Deputy City Clerk J.D.