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First and second training sessions are now being $2,395 provided free, then $500/person for a 1.5 day (after $1,200 discount) u to 15 users session. $1,500 Price based on 4 users, $14,400 $300/user/month Trainin is included $14,400 $17,680 n/a $800/dail $3,580 $41,600 n/a $10,000 $4,938 o URSA - The most affordable and customizable option with a proven record of reliability with the existing software, PTWIN. o Local Government Manager (LGM) - a web-based program that would be immediately available off-site for use by staff. However, if the internet goes down or if they have technical issues, we would not have access to the software. The cost is based on the number of users and can be adjusted, though there is a yearly contract. The cost is a flat $300/user/month. o Permit Works - Created by a local company, TR Computer Sales, can be customized to meet our needs. It is notably missing a code enforcement module. It does have a mapping component that could be added, though the City already has access to the County's GIS mapping system. o Springbrook - Produced by a company that focuses on financial software. The financial software is being used by the City, and there could be some efficiency since the accounting functions would be immediately linked. They are currently in the process of updating their software, which is scheduled for release in the second quarter of 2009. Black Bear Systems, creators of URSA, provided us with a $4,000 quote in 2007 to custom program PTWIN to provide new reporting functions. Since they would no longer be supporting PTWIN after URSA is released, it did not seem prudent to explore this option further. URSA Permit Software - Black Bear Systems While the delay in releasing URSA has been disappointing, staff remains convinced that the URSA software will be the most efficient, functional, and cost-efficient option. At the September 2008 training session, we were able to use the pre-release version, which reinforced our recommendation for this software. Even if the software price was higher, this program would still be our first recommendation due to its code enforcement tracking, business licensing, and rental registration functions along with the ability to customize permits and reports in-house. Since the program is built on a SQL database and has financial exporting functions, we are also looking into connecting the permit software to the City's financial software, Springbrook, for accounting purposes. While it is technically possible to create such a link, we need to further explore the cost effectiveness and gains in efficiency of doing so. Page 2 of3